Chief of Staff or Executive Assistant

Our client, a Venture Capital firm, is seeking a high performer / self-starter type for a fully remote Executive Assistant or Chief of Staff role for their fast-growing firm. This role supports 2 founders (1 will be full support – EA and light PA and the 2nd will be very very minimal EA support) and be comfortable helping across the firm with various projects.  The ideal candidate should be self-motivated, highly efficient, tech savvy, detail-oriented, and be a strong communicator. Most of the firm is based in NY and there may be occasional meetings in person for the team.

Position: Chief Staff / or EA (light PA)

Location: TRI-STATE Area (FULLY Remote position) Team based in NYC and Austin, TX

Hours: 8:30 am – 5:30/6pm

In Office Requirements: This role is FULLY REMOTE with the occasional in person meeting with the team (1-2x a month)

Compensation: $100-150k base + bonus eligible + medical benefits and more

Degree: Required

Responsibilities of the Chief Staff / or EA (light PA):

-Provide administrative (travel, calendar, meeting management etc) and organizational support to the firm Founders

-Coordinate domestic and international travel

-Answer phone calls, emails, and correspondence for the founders

-Liaise with internal and external contacts on behalf of the founders

-Anticipate the needs of the founder (s) with minimal direction or oversight.

-Prepare executives for meetings, events, and other obligations by compiling reports and notes/key information from previous meetings and other relevant sources; finalizing the meeting materials and communications for distribution to attendees; ensuring any advance materials are delivered successfully to attendees; and performing other related tasks as requested.

-Coordination of other colleagues in to attend meetings and conferences as needed.  

-Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion

-Maintain confidentiality of all sensitive and confidential issues

-Handle ad hoc projects

Requirements of the Chief Staff / or EA (light PA):

-Bachelor's degree required

-3-10 years’ experience in a support role and or a Chief of Staff opportunity

-Experience working in startup environments and comfortable with all that goes into a FULL REMOTE position

-Experience with G-Suite, Carta, Juniper Square, Slack

-Strong work ethic, organizational skills, excellent communication skills, proactive approach, and attention to detail

-Collaborative in nature, smart and a “No task is too big or too small” mentality

-Ability to work independently with strong follow-through

-Flexibility to handle multiple and changing priorities, resourcefulness in executing projects

-Verification of identity, education, prior employment, and references may be required