Executive Assistant
LocationNew York, NY
Base Salary Range$100000-$130000-per Year
Contract TypePermanent
Job Reference42084
TitleExecutive Assistant
COMPANY: Asset Manager/Family Office
POSITION: Executive Assistant
LOCATION: New York, NY (onsite 5 days/week)
HOURS: 8:00am - 6:00pm with connectivity outside of work hours
COMPENSATION: Up to $125K DOE* + Benefits + Discretionary Bonus
BACHELOR'S DEGREE: Required
Our client, an asset manager/family office, is seeking a highly organized, proactive, and resourceful Executive Assistant to support their Chief Technology Officer (CTO), while also serving as a key liaison and coordinator across the entire IT department. This role blends traditional executive support with some operational, project management, and strategic coordination responsibilities, working in parallel with the Technology Chief of Staff. The ideal candidate will be a trusted partner to the CTO and IT management, enabling them to focus on high-impact priorities while ensuring operational excellence. This person will bring a strong interest in technology and organizational efficiency, with the ability to thrive in a fast-paced, high-performance environment that demands discretion and adaptability.
Responsibilities of the Executive Assistant to the CTO:
-Manage CTO’s calendar: schedule meetings with internal and external parties; proactively remind CTO of upcoming meetings and commitments as needed
-Prepare agendas, meeting summaries, notes, presentations, correspondence, memos, board reports, and other write-ups
-Arrange international and domestic travel itineraries as needed
-Process expense reports in Workday
-Anticipate and prioritize the CTO’s needs and help optimize time and effectiveness
-Provide administrative support to the entire IT department, including meeting scheduling, agenda preparation, and room booking
-Serve as a central point of contact for the IT department, ensuring smooth communication and alignment across all IT sub-departments
Requirements of the Executive Assistant to the CTO:
-5+ years of experience as an Executive Assistant, ideally supporting senior executives in technology, finance, or a similarly fast-paced environment
-Bachelor’s Degree is required
-Advanced proficiency in Microsoft Office Suite, collaboration tools (e.g., Teams)
-Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
-Excellent verbal and written communication skills; able to interact professionally with all levels of the organization
-High level of discretion and professionalism in handling confidential information
-Proactive and resourceful, with the ability to anticipate needs before they arise
-Comfortable working independently while collaborating effectively with diverse teams
-Detail-oriented with a continuous improvement mindset
-Flexible and adaptable to shifting priorities and fast-changing business needs
-Interest in technology, operations, and business strategy
-Verification of identity, education, prior employment, and references may be required
*The salary range posted for this New York City-based position is a good-faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
POSITION: Executive Assistant
LOCATION: New York, NY (onsite 5 days/week)
HOURS: 8:00am - 6:00pm with connectivity outside of work hours
COMPENSATION: Up to $125K DOE* + Benefits + Discretionary Bonus
BACHELOR'S DEGREE: Required
Our client, an asset manager/family office, is seeking a highly organized, proactive, and resourceful Executive Assistant to support their Chief Technology Officer (CTO), while also serving as a key liaison and coordinator across the entire IT department. This role blends traditional executive support with some operational, project management, and strategic coordination responsibilities, working in parallel with the Technology Chief of Staff. The ideal candidate will be a trusted partner to the CTO and IT management, enabling them to focus on high-impact priorities while ensuring operational excellence. This person will bring a strong interest in technology and organizational efficiency, with the ability to thrive in a fast-paced, high-performance environment that demands discretion and adaptability.
Responsibilities of the Executive Assistant to the CTO:
-Manage CTO’s calendar: schedule meetings with internal and external parties; proactively remind CTO of upcoming meetings and commitments as needed
-Prepare agendas, meeting summaries, notes, presentations, correspondence, memos, board reports, and other write-ups
-Arrange international and domestic travel itineraries as needed
-Process expense reports in Workday
-Anticipate and prioritize the CTO’s needs and help optimize time and effectiveness
-Provide administrative support to the entire IT department, including meeting scheduling, agenda preparation, and room booking
-Serve as a central point of contact for the IT department, ensuring smooth communication and alignment across all IT sub-departments
Requirements of the Executive Assistant to the CTO:
-5+ years of experience as an Executive Assistant, ideally supporting senior executives in technology, finance, or a similarly fast-paced environment
-Bachelor’s Degree is required
-Advanced proficiency in Microsoft Office Suite, collaboration tools (e.g., Teams)
-Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
-Excellent verbal and written communication skills; able to interact professionally with all levels of the organization
-High level of discretion and professionalism in handling confidential information
-Proactive and resourceful, with the ability to anticipate needs before they arise
-Comfortable working independently while collaborating effectively with diverse teams
-Detail-oriented with a continuous improvement mindset
-Flexible and adaptable to shifting priorities and fast-changing business needs
-Interest in technology, operations, and business strategy
-Verification of identity, education, prior employment, and references may be required
*The salary range posted for this New York City-based position is a good-faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.