Executive Assistant

Our client, a CEO/Head of one of the most successful / dynamic NYC based real estate teams is looking for an executive assistant to join their collaborative team.  This role is critical to the successful day to day and operations of the CEO and team.  The ideal candidate will provide administrative support (no PA – they have a separate one!) to the CEO and track deals, client communications, and assist with all corporate/operational duties so that the team can function optimally.  Candidates should be resourceful, a quick study, enjoy a busy/dynamic desk, be positive and thrive in a team-oriented atmosphere.  You must be comfortable communicating with high profile clientele and operate in a discreet manner. This role does NOT require heavy after hours and or weekends. 

Job Details:

COMPANY: Real Estate / High Profile CEO

POSITION: Executive Assistant  

LOCATION: New York, NY 

HOURS: 8:30am-5:30pm (with light flexibility and ability to check your phone) 

OFFICE REQUIREMENTS: in office 5 days   

COMPENSATION: $85k – 100k base (bonus on top, benefits, and other perks!)

BACHELOR'S DEGREE: Required

Responsibilities of the Executive Assistant:

-Provide comprehensive support to the CEO, managing professional affairs

-Maintain confidentiality and exercise discretion in all interactions and communications

-Coordinate schedules, meetings, and travel arrangements, ensuring efficient time management (aware of NYC events / traffic patterns)

-Arrange airline travel/itineraries, book reservations, car service 

-Compile and submit expense reports

-Make sure the team is aligned and up to speed for each day

-Ad hoc projects

-Draft and prepare correspondence, reports, and presentations with attention to detail 

-Handle high-stress tasks while maintaining clarity and focus

-Be available to work somewhat flexible hours (within reason!) as needed to accommodate business demands

Requirements of the Executive Assistant:

-1-4+ years of experience in administrative support

-Proven experience or an ability to handle a fast-paced environment as an executive assistant or in a similar role

-Exceptional typing skills (minimum 75 words per minute) 

-Competent with Outlook and Microsoft suite 

-Strong organizational and time management skills

-Excellent communication and interpersonal abilities with combined with a high level of discretion 

-Ability to work independently and collaboratively under pressure

-Exceptional organizational, multi-tasking, and prioritizing skills

-Proactive and strong work ethic

-Solutions oriented 

-Verifications of identity, education, prior employment, and references may be required