Executive/Personal Assistant

Our client, a privately held real estate investment company, is seeking to hire a strong, capable, proactive Executive Assistant/Personal Assistant.  This role supports the CEO with all facets of his life.  The ideal candidate will have a positive attitude, be project management oriented, personable, proactive/critical thinking type!  This role can transition into a Chief of Staff role for the right candidate with a proven track record.

Job Details:

COMPANY: Real Estate Investment Company

POSITION: Executive Assistant/Personal Assistant

LOCATION: Northern New Jersey (Suffern, Tarrytown, Nyack, Nanuet etc)

HOURS: 9am– 6pm (with general flexibility after hours as needed)

OFFICE REQUIREMENTS: This role is in office 5 days

COMPENSATION: 130-200k base

BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities of the Executive Assistant/Personal Assistant:

-Manage heavily trafficked email inbox; draft, revise, and finalize responses; keep track for appropriate follow-up

-Manage contact databases and proactively add new people as needed

-Manage an extremely active calendar of appointments; keep CEO informed of upcoming commitments and responsibilities; ensure CEO is prepared with the correct documentation and information needed for all upcoming meetings and commitments in a timely fashion

-Act as gatekeeper to plan, coordinate, and ensure CEO’s schedule is followed and respected

-Arrange complex and detailed travel plans, itineraries, and agendas for CEO and his family

-Communicate directly and on behalf of the CEO with investors and potential investors

-Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response

-Prioritize conflicting needs; handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures

-Liaise with the family office on various fronts including philanthropic activity

Requirements of the Executive Assistant/Personal Assistant:

-10+ years of experience supporting C-level executives with experience supporting one high level C-Suite executive with all facets

-Strong organizational skills providing the ability to perform and prioritize multiple tasks seamlessly 

-Must work quickly, including the ability to quickly take and transcribe notes

-Strong written and verbal communication skills

-Very strong interpersonal skills with the ability to build relationships with company personnel, investors, and potential investors

-Demonstrate proactive approaches to problem-solving with strong decision-making and critical thinking/follow-through capability

-Possess emotional maturity and a positive attitude

-Hospitality oriented with a no task too big or small attitude

-Highly resourceful team player with the ability to also be extremely effective independently

-Proficient using MS Office (Outlook, Word, Excel and PowerPoint), Adobe Pro, and videoconferencing with knowledge of AI

-Verification of identity, education, prior employment, and references may be required