Receptionist

Our client, a boutique investment firm in Midtown is looking for a receptionist to handle front desk operations of the firm and accompanying tenants. Tasks include all standard reception duties. With a full-service in-house restaurant including a full-time chef / service team, the candidate will be the point of contact between the chef and the office, ensuring all breakfast/lunch meetings are communicated, office attendance, and other ad-hoc needs.

COMPANY: Investment Firm

POSITION: Receptionist

LOCATION: New York, NY 

HOURS: 8:30 am – 5:30 pm  

OFFICE REQUIREMENTS: This role is in the office 5 days a week

COMPENSATION: $70-80k base

BACHELOR'S DEGREE REQUIRED: Required

Responsibilities of the Receptionist:

-Answer and place calls, as appropriate, and take messages

-Meet and greet guests – seat and offer drinks

-Manage conference rooms – coordinate all meeting requests as well as overall tidiness

-Log all guests into the building security system

-Light calendar support for the COO

-Coordinate travel for team members as needed

-Order office supplies and communicate with the Office Assistants to always ensure adequate stock levels

-Manage stationary levels – request reprints when needed

-Receive and log all deliveries from FedEx, UPS, and messenger services

-Prepare all outgoing FedEx and messenger service packages

-Responsible for communicating all food/messenger deliveries

-Pick up breakfast/lunch/messenger deliveries and any other delivery from lobby

-Ensure all copiers and faxes are properly stocked

-Miscellaneous office support duties (e.g., create labels, make files, file documents, etc.)

-Handle ad hoc requests from the Chef and Office Manager as needed

Requirements of the Receptionist:

-Bachelor’s Degree Required

-Minimum 1-2 years' experience in a professional environment

-Excellent written and verbal communication skills

-Organizational and multi-tasking skills are a must

-Pleasant and friendly personality while professional and polished

-Demonstration of initiative, self-motivation, and good judgment in resolving issues

-Ability to multi-task and handle pressure with grace

-Must be extremely detail oriented

-Proficient with Microsoft Office: Word, Excel, and Outlook

-Verification of identity, education, prior employment, and references may be required