Executive Assistant to Private Credit & Special Situations Team

Our client, a prominent hedge fund, is seeking an experienced Executive Assistant to support their Private Credit and Special Situations team based in New York City. This is a mid- to senior-level role supporting senior investment professionals. The ideal candidate thrives in a fast-paced, high-pressure environment and has a minimum of 5-7 years of executive support experience in the financial industry.

Company: Hedge Fund
Position: Executive Assistant to Private Credit & Special Situations Team
Location: New York, NY (Hybrid: 3 days in office)
Compensation: $120–$140K DOE + bonus + excellent benefits
Hours: 8/8:30am – 5:30pm (available to be reached after hours as needed)
Bachelor’s Degree: Preferred

Responsibilities:

• Oversee complex, high-volume calendar management for senior MDs and team members, ensuring seamless coordination across internal teams and external stakeholders in multiple time zones
• Arrange intricate domestic and international travel for business and leisure, including flights, accommodations, car services, and detailed itineraries; experienced in handling last-minute changes and executive preferences
• Coordinate logistics for meetings, investor calls, and due diligence sessions; prepare and distribute materials in advance and track post-meeting follow-ups
• Partner closely with a second EA to provide consistent coverage and maintain continuity during peak periods or absences
• Act as a key liaison for senior investment professionals, managing high-level communications with discretion, professionalism, and sound judgment
• Prepare and reconcile monthly expense reports, proactively resolving discrepancies and ensuring timely submission in collaboration with finance support teams
• Maintain organized digital records, contacts, and files to support rapid information retrieval and compliance requirements
• Provide occasional personal support, including travel coordination and document handling for executives; flexible in handling ad hoc requests as needed

Requirements:

• 5+ years of executive assistant experience within the financial services industry
• Strong proficiency in Microsoft Outlook, Word, and Excel
• Ability to manage high-pressure situations and competing priorities
• Excellent written and verbal communication skills
• Highly organized, proactive, and detail-oriented
• Strong judgment, discretion, and professionalism
• Ability to work flexible hours when needed, including occasional after-hours support
• Team-oriented with a collaborative mindset
• Bachelor’s degree preferred