Junior Executive Assistant

Our client, a prominent investment firm based in New York City, is seeking a Junior Executive Assistant to support their three Technology Department Heads and the team as needed. The Junior Executive Assistant will serve as a gatekeeper and be responsible for scheduling and calendar management, coordinating events, answering phone, and managing team expenses among other administrative duties. The ideal candidate is personable, poised, and mature with a key sense of attention to detail, organization, and professionalism.

Company: Investment Firm
Position: Junior Executive Assistant
Location: New York, NY (4:1 hybrid)
Hours: 8:00am – 5:00pm with flexibility to stay later as needed
Salary: $60-75K range DOE + bonus + benefits package + $25/day stipend for lunch
Bachelor’s Degree: Preferred

Responsibilities:

• Support 3 Technology Department Heads with extensive scheduling and calendar management.
• Preparing agendas for meetings.
• Managing team expenses.
• Coordinating team events.
• Answering phones.
• Provide support to relevant teams as needed.
• Establish administrative processes to optimize team success.
• Arranging domestic and international travel.
• Help coordinate team management activities, such as recruiting and onboarding.
• Organize team offsites/onsites.
• Help with ad-hoc projects as needed.

Requirements:

• 1-3 years of administrative experience
• Proficiency in Microsoft Outlook and Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to prioritize and manage multiple streams of information & tasks
• Very strong attention to detail
• Exceptional organization and time-management skills
• Proactive with excellent judgement skills
• Curiosity and eagerness to learn
• Team player mindset
• Experience with Navan, Confluence, and Sharepoint preferred but not required
• Previous experience planning team events, team offsites/onsites preferred but not required