Administrative Assistant, Corporate Credit Team

Our client, a dynamic private equity firm, is seeking an Administrative Assistant to support a team. This role will support (2) Managing Directors, (4) Principals, (2) Vice Presidents, and light support to Associates and Analysts (5+). The Administrative Assistant will work seamlessly alongside the current Executive Assistants supporting the additional team members. This fast-growing team will allow you to be part of a highly collaborative office and work alongside a great team of professionals. It requires exceptional communication and organizational skills, a positive and professional demeanor, very strong attention to detail, a proactive work style, and enjoy working within an entrepreneurial, fast-paced environment. This role is 5 days in office.

COMPANY: Private Equity Firm
POSITION: Administrative Assistant
LOCATION: New York, NY (In Office 5 days a week Monday-Friday)
HOURS: 8:30AM - 5:30PM with flexibility
COMPENSATION: $95-95K DOE + Discretionary Bonus + Benefits
BACHELOR’S DEGREE: Required

Responsibilities of the Administrative Assistant:
• Daily organization: Keep professional on track and organized on a daily basis; provide real-time updates and maintain communication throughout the day
• Calendar management: Manage and monitor calendars; position involves heavy calendar management coordinating with multiple time zones and dynamic schedules; track all pertinent information needed for meetings 
• Meeting coordination: Coordinate internal and external meetings; work with Reception and Facilities teams to arrange for catering, register guests, and coordinate IT resources (audio and video)
• Travel coordination: Schedule all travel and transportation for professionals through company travel agency, including air, ground, train, lodging, etc.
• Expense reporting: Complete monthly expense processing for all professionals
• Phones: Act as main point of contact for clients; screen and answer calls as needed
• Contact lists: Maintain/input all contacts
• Back-up responsibilities: Perform back-up responsibilities for other executive assistants for vacation time and absences
• Process and track NDAs via internal system
• Assist team with ad hoc projects and reports
• Work with existing Executive Assistant in coordinating teamwide meetings and events, document management, DealCloud, ad hoc projects, etc.
• Always represent the professionals in a professional manner and maintain appropriate protocols to protect their privacy to secure all confidential information

Requirements of the Administrative Assistant:
• 2-5 years of experience in an Administrative/Professional support function, preferably in the financial services industry
• Proficient PC skills required (MS Office: Excel, Word, PowerPoint, and Outlook); experience working in Concur Expense preferred
• Bachelor’s degree required
• Highly responsive to email and dependable follow-through
• Flexible and able to work additional hours when needed; willing to perform other duties as may be requested
• Verification of identity, education, prior employment, and references may be required