Office Manager

Our client, a high growth investment firm, is seeking a highly organized, proactive, and detail-oriented Office Manager to support the day-to-day operations of its New York office. Working in tandem with one other Office Manager, this role is a hands-on partner in keeping the office running smoothly, supporting facilities, vendors, supplies, and front-of-house experience, and is ideal for someone who takes pride in a well-functioning space, anticipates needs before they arise, and operates with sound judgment. The core function of this role is to help keep the office and its systems running seamlessly in close partnership with the Office Manager.

COMPANY: Investment Firm
POSITION: Office Manager
LOCATION: New York, NY
HOURS: Standard business hours
OFFICE REQUIREMENTS: 4 days in office/1 day WFH
COMPENSATION: Competitive base + bonus & comprehensive benefits
BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities of the Office Manager:
Office Operations
-Day-to-Day Operations – Support the daily running of the office, ensuring the space is fully stocked, organized, and functioning smoothly from open to close.
-Supplies & Inventory – Manage office, kitchen, and pantry supplies, tracking inventory and reordering proactively so the team never runs short.
-Front-of-House – Serve as a welcoming point of contact for guests, deliveries, and visitors, ensuring a polished and professional experience.
-Mail & Deliveries – Oversee incoming and outgoing mail, packages, and couriers, routing items to the right people promptly.

Facilities & Vendors
-Facilities Support – Help maintain the office environment, coordinating repairs, maintenance, and cleaning to keep the space in excellent condition.
-Vendor & Building Coordination – Assist in managing relationships with building management, service providers, and vendors, and help oversee contracts and service levels.
-Space Management – Support seating, desk setups, and the physical layout of the office, helping plan for changes as the team grows.
-Health & Safety – Help ensure the office meets health, safety, and security standards, and support related protocols and access.

Coordination & Team Support
-Partner with the Office Manager – Operate as a tight-knit team with the Office Manager, dividing and coordinating responsibilities to keep the office running seamlessly.
-Backup Coverage – Provide backup coverage for the Office Manager and the broader administrative team during absences and busy periods.
-Onboarding Support – Prepare workspaces, equipment, and access for new hires so they have everything they need on day one.
-Events & Meetings – Support internal meetings and in-office events end-to-end, including setup, catering, and logistics.

Special Projects
-Ad Hoc Initiatives – Own special projects and one-off requests as they arise, managing each independently and driving it to completion.
-Budget & Expenses – Track office-related spending, process invoices, and reconcile expenses accurately against budget.

Requirements of the Office Manager:
-Minimum 2–4 years of relevant experience in office management, facilities, or operations
-Bachelor's degree or equivalent
-Excellent communication skills, both written and verbal
-Strong organizational skills to help prioritize and execute a high volume of tasks
-Meticulous attention to detail, with a track record of reliable follow-through
-Proficient in Microsoft Office (Excel, Outlook, PowerPoint); working knowledge of Google Suite, Zoom, Slack, and Airtable is a plus
-Verifications of identity, education, prior employment, and references may be required