Administrative / Executive Assistant

Our client, a midtown-based Hedge Fund, is seeking an Administrative Assistant to support the Research Team. The ideal candidate should be a self-starter, highly efficient, detail-oriented, and possess strong communication skills and thrive in a dynamic, fast-paced environment.

Position: Administrative / Executive Assistant
Location: New York, NY (Midtown)
Hours: 7:30am – 5:30pm
In Office Requirements: This role is in office 5 days a week
Compensation: $85-120k base + bonus eligible + daily lunch + very robust medical benefits (coverage for the whole family if needed) and more!
Degree: Required

Responsibilities of the Administrative Assistant:
-Provide administrative and organizational support to Research Team, consisting of the
-Director of Research, Data Science, and Primary Research teams
-Maintain team’s calendars, contacts, assignments, and compliance requirements
-Coordinate and obtain research access with third-party vendors
-Proactively anticipate and complete work assignments whenever possible
-Answer phone calls, emails, and correspondence for team
-Liaise with internal and external contacts on behalf of the team
-Provide personal administrative support for Director of Research as needed
-Coordinate domestic and international travel as needed
-Maintain confidentiality of all sensitive and confidential issues

Requirements of the Administrative Assistant:
-Bachelor's degree required
-Minimum 3 years of experience as an Assistant in Finance
-Experience with Microsoft Suite, especially Outlook and Excel, and prior admin support experience required
-Strong work ethic, organizational skills, and attention to detail
-Proactive and thoughtful approach
-Highly presentable both by phone and in person
-Excellent communication skills – both verbal and written
-Collaborative and team-oriented
-Intelligent and quick-witted with the ability to manage internal/external professionals quickly and efficiently
-“No task is too big or too small” mentality
-Motivated to dig in and grow with the firm for years to come
-Available by phone to work occasional off-hours (such as managing travel changes, responses to other time zones when needed)
-Ability to work independently with strong follow-through
-Flexibility to handle multiple and changing priorities
-Resourcefulness in executing projects
-Verification of identity, education, prior employment, and references may be required