Workplace Experience & Events Coordinator

COMPANY: Venture Capital Firm
POSITION: Workplace Experience & Events Coordinator
LOCATION: New York, NY - In office Monday-Friday
HOURS: 8:30AM - 5:00PM (with availability for extended hours)
COMPENSATION: $80-120K DOE + Bonus Eligible + Great Benefits
BACHELOR’S DEGREE: Required

Our client is a global venture capital company that partners with the world’s most ambitious entrepreneurs to drive resilience and applied AI. They are looking for someone who genuinely loves creating exceptional, well-executed experiences for people.

As the Workplace & Events Coordinator, you'll play a role in shaping how the NY office comes to life, from day-to-day operations to thoughtfully run in-office events. You’ll coordinate logistics, partner with internal teams and external vendors, and help deliver seamless employee and guest experiences with a high bar for hospitality and execution. If you take pride in the details, notice what others miss, and thrive in a role where service, ownership, and care truly matter, this role is for you!

Responsibilities of the Workplace Experience/Events Coordinator:
Events & Experience

• Coordinate and execute in‑office events ranging from small internal gatherings to events of up to 100 attendees
• Liaise with internal teams, leadership, and external partners to align on event goals and logistics
• Manage event timelines, run‑of‑show, and day‑of execution
• Coordinate vendor access, COIs, deliveries, and building requirements
• Move and reset furniture to accommodate events and restore the office post‑event
• Support event setup, breakdown, and on‑site facilitation

Office Operations & Coordination

• Support daily office operations to ensure a polished, welcoming, and functional environment
• Partner with the Workplace Experience Manager on office planning and execution
• Assist with conference room coordination and space readiness
• Maintain high standards for shared spaces, kitchens, and event areas
• Order supplies and support inventory related to the office and events

Collaboration & Communication

• Serve as a key point of contact for NY‑based events and office needs
• Work closely with a distributed office team across the U.S.
• Communicate clearly and professionally with internal stakeholders and external vendors

Requirements of the Workplace Experience/Events Coordinator:

• Bachelor’s degree required
• 3+ years of experience in event coordination, office services, hospitality, or workplace operations
• Proven ability to manage logistics and multiple priorities simultaneously
• Strong organizational skills and attention to detail
• Comfortable with physical aspects of the role (moving furniture, event setup)
• Professional presence with strong interpersonal and communication skills
• Reliable, proactive, and solutions‑oriented
• Experience leading and running events in corporate or executive office environments

Bonus Experience

• Familiarity with COIs, vendor management, and building operations
• Experience working with cross‑functional or geographically distributed teams