Executive / Personal Assistant to the Founder/Office Manager
LocationNew York, NY
Base Salary Range85000 - 120000
Contract TypePermanent
Job ReferenceJOB-42412
TitleExecutive / Personal Assistant to the Founder/Office Manager
Our client, a real estate development firm, with multiple global offices, is looking for a capable, motivated, proactive Executive / Personal Assistant / Office Manager to support the firm’s Founding Partner. This is a high-trust, highly visible role for someone who is organized, discreet, resourceful, warm, and excited to be at the center of a dynamic and growing NYC team. This opportunity promises a healthy working environment with a team-oriented atmosphere and work life balance. It is a great opportunity for someone who wants to play an important role supporting a founder, a collaborative team, and a distinctive real estate development and investment platform, while gaining some exposure to meaningful civic, nonprofit, arts, and cultural work.
COMPANY: Real Estate Development
POSITION: Executive / Personal Assistant to the Founder/Office Manager
LOCATION: New York, NY (Union Square)
HOURS: 9am- 6pm PM (very little / to no afterhours unless urgent!)
OFFICE REQUIREMENTS: In office 4 days (Monday – Thursday) with the occasional in office Friday due to the needs of the business
COMPENSATION: $85-120k base+ depending on experience, plus performance-based bonus,15 days PTO, 401(k) with matching, and company pays 75% of the base medical, dental, and vision plans
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Executive / Personal Assistant to the Founder/Office Manager:
-Proactively manage the Founding Partner’s calendar, meetings, calls, priorities, and follow-ups
-Coordinate domestic and international travel, including itineraries, hotels, transportation, and meeting logistics
-Prepare and polish presentations, meeting materials, documents, and client-facing materials
-Assist with scheduling, correspondence, and follow-up with investors, partners, consultants, nonprofit leaders, civic contacts, arts organizations, and other valued relationships
-Help coordinate social media, website, PR, events, and brand-related projects as needed
-Welcome guests and help create a warm, professional office environment
-Manage office needs including supplies, mail, packages, catering, conference rooms, light IT coordination, and kitchen/snack areas
-Handle administrative tasks including printing, scanning, filing, signatures, notarizations, shipping, and messenger services
-Maintain to-do lists, organize documents, and help keep important priorities moving
-Provide occasional personal assistance with travel, family, gifts, artistic, nonprofit, social, health, and personal scheduling needs
-Support the broader team with meeting preparation, office coordination, and general administrative needs
-Exposure to a unique set of founder-led civic, nonprofit, cultural, and creative initiatives. These may include arts recordings, podcasts, public thought leadership and civic writing, events, philanthropy, and Sephardi House, a Sephardic Jewish fellowship founded by the Founding Partner. For the right candidate, this adds an inspiring dimension to the role while keeping the primary focus on executive support, office management, and business organization.
Requirements of the Executive / Personal Assistant to the Founder/Office Manager:
-At least 2-6+ years of experience as an administrative professional or in a similar type of role
-Interest and experience in working in a professional setting but with an interest in creative endeavors
-Polished, discreet, warm, and professional
-Highly organized with excellent follow-through and attention to detail
-Proactive, resourceful, and comfortable taking initiative
-Strong judgment and ability to handle confidential information with care
-Comfortable in a fast-moving entrepreneurial environment
-Strong with calendar management, Microsoft Office, PowerPoint, Word, Outlook/Gmail, and basic Excel
-Good visual taste and comfort with presentations, social media, Canva, websites, or brand-related projects is a plus
-Interest in real estate, cities, design, civic life, nonprofits, arts, culture, or public-facing work is a plus
-Flexible and hands-on — comfortable with both important projects and day-to-day administrative tasks
-Interested in growing with the firm over time
-Verifications of identity, education, prior employment, and references may be required
COMPANY: Real Estate Development
POSITION: Executive / Personal Assistant to the Founder/Office Manager
LOCATION: New York, NY (Union Square)
HOURS: 9am- 6pm PM (very little / to no afterhours unless urgent!)
OFFICE REQUIREMENTS: In office 4 days (Monday – Thursday) with the occasional in office Friday due to the needs of the business
COMPENSATION: $85-120k base+ depending on experience, plus performance-based bonus,15 days PTO, 401(k) with matching, and company pays 75% of the base medical, dental, and vision plans
BACHELOR'S DEGREE REQUIRED: Preferred
Responsibilities of the Executive / Personal Assistant to the Founder/Office Manager:
-Proactively manage the Founding Partner’s calendar, meetings, calls, priorities, and follow-ups
-Coordinate domestic and international travel, including itineraries, hotels, transportation, and meeting logistics
-Prepare and polish presentations, meeting materials, documents, and client-facing materials
-Assist with scheduling, correspondence, and follow-up with investors, partners, consultants, nonprofit leaders, civic contacts, arts organizations, and other valued relationships
-Help coordinate social media, website, PR, events, and brand-related projects as needed
-Welcome guests and help create a warm, professional office environment
-Manage office needs including supplies, mail, packages, catering, conference rooms, light IT coordination, and kitchen/snack areas
-Handle administrative tasks including printing, scanning, filing, signatures, notarizations, shipping, and messenger services
-Maintain to-do lists, organize documents, and help keep important priorities moving
-Provide occasional personal assistance with travel, family, gifts, artistic, nonprofit, social, health, and personal scheduling needs
-Support the broader team with meeting preparation, office coordination, and general administrative needs
-Exposure to a unique set of founder-led civic, nonprofit, cultural, and creative initiatives. These may include arts recordings, podcasts, public thought leadership and civic writing, events, philanthropy, and Sephardi House, a Sephardic Jewish fellowship founded by the Founding Partner. For the right candidate, this adds an inspiring dimension to the role while keeping the primary focus on executive support, office management, and business organization.
Requirements of the Executive / Personal Assistant to the Founder/Office Manager:
-At least 2-6+ years of experience as an administrative professional or in a similar type of role
-Interest and experience in working in a professional setting but with an interest in creative endeavors
-Polished, discreet, warm, and professional
-Highly organized with excellent follow-through and attention to detail
-Proactive, resourceful, and comfortable taking initiative
-Strong judgment and ability to handle confidential information with care
-Comfortable in a fast-moving entrepreneurial environment
-Strong with calendar management, Microsoft Office, PowerPoint, Word, Outlook/Gmail, and basic Excel
-Good visual taste and comfort with presentations, social media, Canva, websites, or brand-related projects is a plus
-Interest in real estate, cities, design, civic life, nonprofits, arts, culture, or public-facing work is a plus
-Flexible and hands-on — comfortable with both important projects and day-to-day administrative tasks
-Interested in growing with the firm over time
-Verifications of identity, education, prior employment, and references may be required