Administrative Assistant with Light OM

Our client, a financial holding company, is seeking an Administrative Assistant to support the Managing Director and manage day-to-day operations of the office. The ideal candidate will be organized, possess impeccable time management skills, and be adaptable.

Job Details:
COMPANY: Financial Holding Company
POSITION: Administrative Assistant with Light Office Management
LOCATION: New York, NY
HOURS: 8:30am - 5:30pm
OFFICE REQUIREMENTS: This role is 5 days in office
COMPENSATION: $80-130k base, plus benefits, and more
BACHELOR'S DEGREE: Preferred

Responsibilities of the Administrative Assistant with Light Office Management:

• Provide support to the Managing Director, who is based in LA but frequently travels to NY. In addition, support for the CEO, when he is in NY
• Efficiently manage the Managing Director’s calendar, scheduling meetings, appointments, and travel arrangements
• Track and manage the Managing Director’s expenses, ensuring timely submission and reconciliation of expense reports
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Provide administrative support to the NY team by scheduling meetings supporting ad hoc projects

Requirements of the Administrative Assistant with Light Office Management:

• Experience as an Administrative Assistant and/or Office Manager, strongly preferred in the greater Finance industry
• Bachelor's degree preferred or relevant professional experience
• Exceptional collaboration skills with the ability to work with various team members
• Superior organizational and time-management skills, with a keen eye for detail
• Excellent written, oral communication and interpersonal skills who is capable of interacting with all levels of personnel
• Solid working knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required
• Ability to multi-task and work with little supervision to ensure work is completed within deadlines in a demanding, fast paced and constantly changing environment
• Ability to take initiative and foresight to anticipate needs and thinks and acts several steps ahead
• Sense of urgency with a proven ability in planning, prioritizing, and organizing a diverse workload
• Experience working across many regions, cultures, and time zones in a highly complex organization
• Self-motivated with a "can-do " attitude and strong work ethic
• Verification of identity, education, prior employment, and references may be required