Executive Assistant

Our client, a venture capital firm located in San Francisco, is hiring an Executive Assistant. This is a full time role, supporting one of the partners of the firm with light scheduling support for 2 additional team members. The ideal candidate will be organized, resourceful, and have strong communication skills. 

Job Details:

COMPANY: Venture Capital Firm

POSITION: Executive Assistant

LOCATION: San Francisco/Bay Area, CA

HOURS: 8:30am – 5:00pm PST

OFFICE REQUIREMENTS: 2-3 days in office

COMPENSATION: $80k-100k base 

BACHELOR'S DEGREE: Preferred

 

Responsibilities of the Executive Assistant:

-This role will require the ability to work in a fast-paced environment while multitasking, project managing, and demonstrating forward thinking.

-Update and maintain calendars for the individual(s) they support, including management of calendar conflicts and calibration.

-Coordinate and organize meetings, events, and video conferences, including logistics and materials.

- Plan, coordinate, and arrange travel logistics, including flights, accommodations, ground transportation, hotels. Research and provide recommendations for restaurants, venues, and local attractions.

-Handling confidential information with discretion and timely expense management.

-Plan, coordinate and ensure schedules are followed and respected.

-Foresee, research, and address potential issues; able to see around corners.

-Special Projects as needed including light personal assistance mainly around travel, appointments, and research for opportunities for the family.  

Requirements of the Executive Assistant:

-Strong organizational skills: ability to set and achieve priorities while working with multiple team members, several moving pieces at a time, and frequent status changes.

-Self-motivated and able to work both independently and in close collaboration with others to solve practical problems and deliver results.

-Partnering, rapport-building, and relationship management skills.

-Initiative to seek learning opportunities and take on new tasks/responsibilities.

-Demonstrated ability to take initiative, anticipate the needs of individuals they cover, and exercise independent, sound judgment.

-Outstanding written and verbal communication skills.

-Well-versed in domestic travel.

-Ability to be resourceful in handling travel logistics, including restaurant and hotel recommendations.

-Verification of identity, education, prior employment, and references may be required.