Business Services Professionals & Administrative/Support

Legal/Compliance

Latest Business Services Professionals & Administrative/Support roles

Recruiting Coordinator/Administrative Support

Our client, a tech based health insurance firm, is looking to bring on a Contract Recruiting Coordinator! This person will support and empower the recruiting team and provide an outstanding candidate experience.You will get experience in recruiting, team operations, and reporting. This role will prepare you for future opportunities within the broader People team (e.g. talent acquisition, program management, people operations, etc.). This is a contract role with potential to convert full time.

Not Listed

Company: Health

Location: Remote position for the time being (but needs to be working out of NY or NJ)

Pay rate: $20-23/hr depending on experience

Time Frame: Asap - 6 month assignment (approx.; could be longer)

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Temp EA
COMPANY: Investment Advisory Firm
POSITION: Temp EA (ASAP - mid April)
LOCATION: REMOTE / New York, NY
HOURS: 10:00am – 3:00pm (with flexibility)
COMPENSATION: $DOE
BACHELOR'S DEGREE REQUIRED: Preferred
Job Over:
Responsibilities of Temp EA:
-Supporting the CEO with meeting coordination, working in concur and Outlook, editing PowerPoint decks, booking dinner reservation, working with other admins on scheduling, helping other executives if needed and other admin duties

***As of right now this role is remote but MIGHT be going into the office come January/February. If and when this role goes back into the office, you will be required to go into the office and still be supporting the CEO along with office management duties (i.e. ordering office supplies) and overseeing reception.

Please do not apply to this position if you are currently working!
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Research Administrative Assistant
Our client a NYC based hedge fund is looking for a Research Administrative Assistant to support their research analysts. Prior experience working within finance is required.
*This office is open and the position is does report into the office 4-5 days a week at this time.
Not Listed
COMPANY: Hedge Fund
POSITION: Research Administrative Assistant
LOCATION: New York, NY
HOURS: 7:30 AM to 5:00 PM (with light flexibility to respond to emails after hours – very reasonable!)
SALARY: $80-100K DOE + discretionary bonus + benefits
BACHELOR'S DEGREE REQUIRED?: Preferred
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Underwriter

Our client is a start up in the alternative asset/ litigation finance space. They are seeking an Underwriter to join their team.

Responsibilities:
  • Serve as a key member of small team in the underwriting process by evaluating client’s borrowing needs including but not limited to screening of potential transactions, issuing proposals, detailed due diligence, financial modeling, credit approval process, and legal documentation
  • Key emphasis on analyzing financial statements and performing financial modeling of transactions, performing detailed industry due diligence and having the ability to lead a transaction from screening to funding including documentation process
  • Play a large role in monitoring existing loan portfolio by interacting with clients and tracking financial performance / covenant compliance
  • Active participant in loan discussion meetings with clients, prospects and management
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Executive Assistant

A rapidly growing educational technology company in Jericho, NY is looking for a Temp To Perm Executive Assistant to support their busy, entrepreneurial CEO. This position is mostly remote with the ability to work in the office as required, so local candidates are preferred.

Ultimately, the Executive Assistant will help manage the flow of information and help put systems in place to ensure efficient and consistent C-Suite processes as the company scales. Additional projects, including research and presentation development, will be completed as required.

Job Summary

Position: Temp to Perm Executive Assistant
Location: Remote for now, client based in Long Island. Candidate will eventually have to go into the office a few days a week
Hours: 10am to 6pm plus light OT as needed
Salary: $22-$25 an hour DOE during the temp period. Up to 65K when perm plus full benefits
Degree: Required

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Executive Assistant

Our client, a startup medical services firm, is looking for an Executive Assistant to join their growing team. This individual will provide direct support to the CEO, in addition to overseeing the daily operations of the office. The ideal candidate will be bright, outgoing and a self-starter, with a “no task is too big or too small” mentality. This is an amazing opportunity to jump into a multi-faceted role at a fast-paced, exciting company.

JOB DETAILS

COMPANY: Medical Services

POSITION: Executive Assistant

LOCATION: NYC

HOURS: 9:00-6:00

COMPENSATION: (DOE) + Benefits + Bonus

BACHELOR'S DEGREE: Required

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Senior Executive/Personal Assistant to Co-CEO
Our client, a NYC and LA-based entrepreneurial, leading-edge marketing, public relations and promotions agency is seeking a Senior Executive/Personal Assistant to support the Co-CEO in the NYC office. This role is highly visible and an integral part of the firm. The Co-CEO is successful, busy, and is looking for someone to jump in and ensure his business and personal lives are running seamlessly. They are seeking someone with high energy and intelligence, with a high level of attention to detail. The Senior Executive/Personal Assistant will be deeply rooted in the executive’s time management and will provide administrative support, specific to calendar management and email correspondence. As the primary gatekeeper and administrator, the overall responsibility of the Senior Executive/Personal Assistant is to create strong lines of communication and responsiveness pertaining to the CEO’s calendar and time. The Senior Executive/Personal Assistant will execute administrative tasks, calendar coordinating, daily requests and special projects. The position requires a thoughtful, organized, and strategic self-starter with a drive to deliver exceptional results through optimized processes and systems. This is an exciting C-suite opportunity to contribute to the day-to-day operations of an agency that is fast, trend-aware, community-focused environment.
Job Details:
COMPANY: Marketing, Public Relations and Promotions Agency
POSITION: Senior Executive/Personal Assistant to Co-CEO
LOCATION: New York, NY
HOURS: 9:30am - 6pm with flexibility
COMPENSATION: DOE + Discretionary Bonus + Benefits
BACHELOR'S DEGREE REQUIRED: Required
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Operations Associate
Our client is a wealth management firm seeking an Operations Associate to focus on cash management and trading administration.
Responsibilities:

Liquid Assets - Trading and Cash

  • Process trade-related cash movements between client accounts and external accounts for investments in various asset classes
  • Ensure timely and accurate trades in clients’ accounts
  • Maintain rebalancing software (Tamarac) and execute trades in mutual fund accounts
  • Manage day-to-day relationship with 3rd party equity and fixed income managers
  • Execute other ad hoc trades, wires and ACH transfers for clients

Illiquid Assets – Trading, Compliance, and Cash

  • Work with Advisory Team and third-party fund managers/administrators to complete and manage documentation related to client subscriptions, redemptions, commitments, etc.
  • Execute wires for clients’ subscriptions and capital calls
  • Manage other account lifecycle events such as KYC/AML requests and ad hoc fund requests

Additional Responsibilities

  • Provide back office operational support to the Advisory and Research Teams
  • Improve and document processes and workflows
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Wealth Advisory Client Service Associate

Our client is a wealth management firm seeking a Client Service Associate to serve as a key member of the team by delivering superior client service both externally to clients and interested third parties (i.e. custodians and accountants) as well as internally at the firm.

About the role:

Key responsibilities include processing cash & security transfers, establishing new accounts at various custodians, preparing tax reporting, and maintaining client information within Portfolio Management Software for reporting. Candidate must be collaborative, organized, and driven. Experience working with private, high net-worth and/or institutional clients is a plus.

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Bookkeeper - Temp to Perm

Our client is a start up in the alternative asset/ litigation finance space. They are seeking an Accountant to support accounting functions at the firm as well as loan operations and administrative support.

Candidate must have strong interpersonal skills, a pleasant demeanor, and strong work ethic with a desire to excel. In addition, candidate must practice tactful diplomacy, possess the ability to make moderately complex decisions in managing projects, and be able to develop/implement process improvements.

Responsibilities:
  • Accounting/ Operations
    • Manage financial books and records and reconciliations
    • Enter and manage daily cash transactions and expense activity
    • Complete monthly journal entries as needed and assist in month-end reconciliation and close process
    • Track and input all payables and receivables
    • Classify and reconcile credit card transactions
    • Assist in loan operations functions including but not limited to accounting related to the loan portfolio and documentation management
    • Provide project support and ad-hoc analysis when needed

  • Administrative Support
    • Provide administrative support to CEO and other members of management team
    • Ensure that requests for action are relayed to the appropriate persons within the team
    • Coordinate meetings, calendars, and visitor logistics
    • File and maintain electronic records
    • Ad-hoc projects as needed
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Firm Coverage

Hedge Fund
Private Equity
Venture/Growth
Long Only Asset Management
Fund of Funds/Secondaries
Investment Banking
Real Estate
Family Offices
Endowments & Foundations
Other
Accounting Firms
Law Firms
Consulting Firms
Human Capital Firms
Healthcare Firms
Technology Services
General Corporate Services
Other
OTT Firms
Lifestyle & Entertainment
e-Commerce
Retail & Direct to Consumer
Startup
Experiential & VR/AR
FinTech
Other
Ad/Media Agency
Ad/Marketing Technology
Media Research & Advisory
Innovation & Digital Consulting
Creative & Design Agency
Broadcast Media
Digital Media
Publishing
Other

 

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Placed with a leading Institutional Alternative Investment Asset Manager
Managing Director
Placed with an early-stage investor that focuses on Enterprise IT and Fintech
Director of Sales
Placed with a leading mobile data platform
Director
Placed at a leading technology hardware firm
Portfolio Manager
Placed at a leading investment management firm
Senior Analyst
Placed with a leading Institutional Alternative Investment Asset Manager
Managing Director
Placed with an early-stage investor that focuses on Enterprise IT and Fintech
Director of Sales
Placed with a leading mobile data platform
Chief Operating Officer
Placed at a leading global private equity and venture capital firm
Executive Assistant
Placed with an independent, boutique merchant bank
Senior Associate
Placed with a privately owned, global investment firm
Director
Placed at a leading technology hardware firm
Portfolio Manager
Placed at a leading investment management firm