Executive Assistant
LocationNew York, NY
Base Salary Range90000 - 140000
Contract TypePermanent
Job ReferenceJOB-42522
TitleExecutive Assistant
Our client, a private philanthropic organization that funds in North America and Israel, is seeking an experienced Executive Assistant to provide high-level executive administrative support to the President, Managing Director, North America, and other senior staff. The ideal candidate will be adept at managing complex schedules, arranging travel and meetings, processing expenses, and facilitating effective communication across internal and external stakeholders, and will be comfortable partnering with AI and other technological tools to execute these tasks efficiently and accurately. This role also offers the opportunity to take on broader operational responsibilities and special projects as the organization's operational and administrative needs evolve. This position reports to the Director of Operations.
COMPANY: Private Philanthropic Organization
POSITION: Executive Assistant
LOCATION: New York, NY (Midtown Manhattan)
HOURS: Full-time 8:30am - 4:30pm or 9am – 5pm
OFFICE REQUIREMENTS: 4 days in office / 1 day remote
COMPENSATION: $115K–$135K base + excellent benefits + opportunity to participate in a deferred bonus program
BACHELOR'S DEGREE REQUIRED: Preferred / equivalent experience accepted
Responsibilities of the Executive Assistant:
-Manage and coordinate complex calendars for senior executives, ensuring efficient time management and scheduling. Organize meetings, events, and video conferences, including logistics and materials.
-Arrange domestic and international travel for senior executives, handling all logistical aspects seamlessly.
-Partner with AI tools and other technology to streamline administrative work — including calendaring, travel booking, and expense processing — and proactively recommend new tools or process improvements that increase efficiency for senior leaders.
-Manage and process expenses and reimbursements, ensuring accuracy and timely submission of expense reports.
-Handle sensitive and confidential information with discretion and maintain confidentiality at all times based on best practices. When necessary, advise others on how to maintain confidentiality and discretion when working with senior executives.
-Serve as a member of the broader Operations team, acting as backup for tasks relating to reception and in-office events when necessary.
-Take on additional operational and administrative projects as organizational needs arise, which may include areas such as CRM administration, office management, vendor coordination, or other cross-functional initiatives.
Requirements of the Executive Assistant:
-Bachelor's degree or equivalent experience.
-8+ years of related experience in a dynamic, fast-paced office environment.
-Exemplary communication skills, both written and verbal, paired with excellent interpersonal abilities.
-Proven ability to prioritize and manage multiple tasks efficiently, especially in managing executive calendars, travel arrangements, and other projects.
-Command of Microsoft Suite, Google Suite, and other business communication software and tools.
-Comfort and enthusiasm for using AI tools and other technological innovations to increase efficiency in scheduling, travel, expense management, and other administrative functions.
-A consistent track record of handling sensitive and confidential information with the utmost discretion.
-Ability to work independently with minimal supervision and as part of a team.
-Highly organized and detail-oriented, with a relentless focus on managing priorities effectively and completing your tasks with excellence.
-Emotionally intelligent, able to exhibit a professional demeanor and act with discretion and tact at all times, including in sensitive or confidential situations.
-Excited by new technologies and proactive about identifying efficient ways to accomplish tasks.
-Adaptable and resourceful, energized by variety and eager to take on new operational responsibilities and projects as the organization grows and changes.
-Kind, courteous, and respectful in all interactions.
-Verifications of identity, education, prior employment, and references may be required.
COMPANY: Private Philanthropic Organization
POSITION: Executive Assistant
LOCATION: New York, NY (Midtown Manhattan)
HOURS: Full-time 8:30am - 4:30pm or 9am – 5pm
OFFICE REQUIREMENTS: 4 days in office / 1 day remote
COMPENSATION: $115K–$135K base + excellent benefits + opportunity to participate in a deferred bonus program
BACHELOR'S DEGREE REQUIRED: Preferred / equivalent experience accepted
Responsibilities of the Executive Assistant:
-Manage and coordinate complex calendars for senior executives, ensuring efficient time management and scheduling. Organize meetings, events, and video conferences, including logistics and materials.
-Arrange domestic and international travel for senior executives, handling all logistical aspects seamlessly.
-Partner with AI tools and other technology to streamline administrative work — including calendaring, travel booking, and expense processing — and proactively recommend new tools or process improvements that increase efficiency for senior leaders.
-Manage and process expenses and reimbursements, ensuring accuracy and timely submission of expense reports.
-Handle sensitive and confidential information with discretion and maintain confidentiality at all times based on best practices. When necessary, advise others on how to maintain confidentiality and discretion when working with senior executives.
-Serve as a member of the broader Operations team, acting as backup for tasks relating to reception and in-office events when necessary.
-Take on additional operational and administrative projects as organizational needs arise, which may include areas such as CRM administration, office management, vendor coordination, or other cross-functional initiatives.
Requirements of the Executive Assistant:
-Bachelor's degree or equivalent experience.
-8+ years of related experience in a dynamic, fast-paced office environment.
-Exemplary communication skills, both written and verbal, paired with excellent interpersonal abilities.
-Proven ability to prioritize and manage multiple tasks efficiently, especially in managing executive calendars, travel arrangements, and other projects.
-Command of Microsoft Suite, Google Suite, and other business communication software and tools.
-Comfort and enthusiasm for using AI tools and other technological innovations to increase efficiency in scheduling, travel, expense management, and other administrative functions.
-A consistent track record of handling sensitive and confidential information with the utmost discretion.
-Ability to work independently with minimal supervision and as part of a team.
-Highly organized and detail-oriented, with a relentless focus on managing priorities effectively and completing your tasks with excellence.
-Emotionally intelligent, able to exhibit a professional demeanor and act with discretion and tact at all times, including in sensitive or confidential situations.
-Excited by new technologies and proactive about identifying efficient ways to accomplish tasks.
-Adaptable and resourceful, energized by variety and eager to take on new operational responsibilities and projects as the organization grows and changes.
-Kind, courteous, and respectful in all interactions.
-Verifications of identity, education, prior employment, and references may be required.