Executive Assistant
LocationNew York, NY
Base Salary Range90000 - 140000
Contract TypePermanent
Job ReferenceJOB-42522
TitleExecutive Assistant
Our client, a private grantmaking organization that funds in North America and Israel is seeking an experienced Executive Assistant to provide high-level executive administrative support
to the President, Managing Director, North America, and additional senior staff with light support. The ideal candidate will be adept at managing complex schedules, arranging travel and meetings, processing expenses, and facilitating effective communication across internal and external stakeholders.
Job Details:
COMPANY: Private Grantmaking organization
POSITION: Executive Assistant
LOCATION: Midtown, Manhattan
HOURS: 8:30am - 4:30pm or 9am – 5pm (4 days in office and 1 day - Friday remote)
COMPENSATION: 90k-140k base + robust benefits + bonus
BACHELOR'S DEGREE REQUIRED: Preferred
*Occasional email traffic off hours
Responsibilities of the Executive Assistant:
-Manage and coordinate complex calendars for senior executives, ensuring efficient time management and scheduling.
-Arrange domestic and international travel for senior executives, handling all logistical aspects seamlessly.
-Coordinate and organize meetings, events, and video conferences, including logistics and materials.
-Serve as the primary point of contact for the senior executives by managing communications and correspondence professionally and effectively.
-Manage and process expenses and reimbursements, ensuring accuracy and timely submission of expense reports.
-Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
-Maintain office efficiency and collaborate with the Operations team on administrative duties.
-Assist with ad-hoc projects as assigned (expenses, CRM updates and more)
Requirements of the Executive Assistant:
-Bachelor’s degree or equivalent experience.
-10+ years of related experience in a dynamic, fast-paced office environment.
-Exemplary communication skills, both written and verbal, paired with excellent interpersonal abilities.
-Proven ability to prioritize and manage multiple tasks efficiently, especially in managing executive calendars, travel arrangements, and other projects.
-Solid command of Microsoft Suite, Google Suite, and other business communication software and tools.
-A consistent track record of handling sensitive and confidential information with the utmost discretion.
-Ability to work independently with minimal supervision and as part of a team.
-Highly organized and detail-oriented, with a relentless focus on managing priorities effectively.
-Emotionally intelligent, able to always exhibit a professional demeanor and act with discretion and tact, including in sensitive or confidential situations.
-Kind, courteous, and respectful in all interactions
-Easy going, flexible, adaptable
-Amiable, personable, good-natured, pleasant to be around
-Generous, kind, eager to please/regularly offers to do more and be helpful
-Mature, takes responsibility for mistakes, no drama!
-Awareness of Jewish and the Jewish philanthropic space is a plus.
-Verifications of identity, education, prior employment, and references may be required
to the President, Managing Director, North America, and additional senior staff with light support. The ideal candidate will be adept at managing complex schedules, arranging travel and meetings, processing expenses, and facilitating effective communication across internal and external stakeholders.
Job Details:
COMPANY: Private Grantmaking organization
POSITION: Executive Assistant
LOCATION: Midtown, Manhattan
HOURS: 8:30am - 4:30pm or 9am – 5pm (4 days in office and 1 day - Friday remote)
COMPENSATION: 90k-140k base + robust benefits + bonus
BACHELOR'S DEGREE REQUIRED: Preferred
*Occasional email traffic off hours
Responsibilities of the Executive Assistant:
-Manage and coordinate complex calendars for senior executives, ensuring efficient time management and scheduling.
-Arrange domestic and international travel for senior executives, handling all logistical aspects seamlessly.
-Coordinate and organize meetings, events, and video conferences, including logistics and materials.
-Serve as the primary point of contact for the senior executives by managing communications and correspondence professionally and effectively.
-Manage and process expenses and reimbursements, ensuring accuracy and timely submission of expense reports.
-Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
-Maintain office efficiency and collaborate with the Operations team on administrative duties.
-Assist with ad-hoc projects as assigned (expenses, CRM updates and more)
Requirements of the Executive Assistant:
-Bachelor’s degree or equivalent experience.
-10+ years of related experience in a dynamic, fast-paced office environment.
-Exemplary communication skills, both written and verbal, paired with excellent interpersonal abilities.
-Proven ability to prioritize and manage multiple tasks efficiently, especially in managing executive calendars, travel arrangements, and other projects.
-Solid command of Microsoft Suite, Google Suite, and other business communication software and tools.
-A consistent track record of handling sensitive and confidential information with the utmost discretion.
-Ability to work independently with minimal supervision and as part of a team.
-Highly organized and detail-oriented, with a relentless focus on managing priorities effectively.
-Emotionally intelligent, able to always exhibit a professional demeanor and act with discretion and tact, including in sensitive or confidential situations.
-Kind, courteous, and respectful in all interactions
-Easy going, flexible, adaptable
-Amiable, personable, good-natured, pleasant to be around
-Generous, kind, eager to please/regularly offers to do more and be helpful
-Mature, takes responsibility for mistakes, no drama!
-Awareness of Jewish and the Jewish philanthropic space is a plus.
-Verifications of identity, education, prior employment, and references may be required