TTP Event Operations
LocationNew York, New York
Base Salary Range$100000-$130000-per Year
Contract TypeTemp to Perm
Job Reference42294
TitleTTP Event Operations
COMPANY: Venture Capital
POSITION: Temp to Perm Event Operations
LOCATION: New York, NY (hybrid 4:1)
COMPENSATION: $100-130K DOE + Discretionary Bonus + Benefits
HOURS: 9:00AM - 6:00PM (flexibility as needed)
BACHELOR’S DEGREE: Preferred
Our client is a growing venture capital firm that invests in innovative technology. The Event Operations Lead will own the operational planning and execution of events and summits across all verticals. This role is highly execution-oriented and is responsible for ensuring that all events run smoothly, on time, and on budget, while delivering a high-quality experience for speakers, sponsors, and guests. This role is in office 4 days a week in New York City.
Responsibilities of the Event Operations Lead:
Event Planning & Logistics:
-Own end-to-end logistics for all summits and numerous large and small-scale events throughout the year.
-Lead venue sourcing, site visits, and contract coordination.
-Manage all vendors (AV, catering, signage, production, photography, etc.)
-Build and maintain detailed run-of-show documents and production timelines.
-Oversee day-of event execution, including on-site coordination and troubleshooting.
Guest & Speaker Experience
-Manage guest communications, invitations, and confirmations.
-Own the events email inbox and respond to all inbound event inquiries.
-Coordinate speaker logistics, schedules, and support in prep calls.
-Ensure a seamless experience for speakers, sponsors, and attendees.
Project Management
-Set timelines and milestones for each event and summit.
-Conduct event kick-off meetings and working sessions.
-Track progress against timelines and flag risks or delays early.
-Take detailed notes, circulate action items, and hold stakeholders accountable.
Sponsorship Support
-Support sponsorship outreach and coordination.
-Work with sponsors to ensure delivery on agreed-upon benefits and activation.
-Coordinate sponsor logistics, branding, and on-site needs.
Budget Management
-Build and manage event budgets.
-Track expenses and reconcile post-event spend.
-Identify cost efficiencies without compromising quality.
Collaboration
-Partner closely with Product Owners to plan and execute vertical summits.
-Coordinate with internal team members and external partners as needed.
Requirements of the Event Operations Lead:
-3+ years of professional experience in event production, event operations, or event management; experience in project management, operations, or marketing is a plus.
-Proven ability to manage multiple events and projects simultaneously while maintaining strong attention to detail, deadlines, and follow-through.
-Highly organized, with the ability to bring structure to ambiguity, prioritize effectively, and track progress.
-Comfortable sourcing, negotiating with, and managing external vendors and partners.
-Strong written and verbal communication skills: confident corresponding with speakers, sponsors, vendors, and guests.
-Highly collaborative, with a desire to work closely with internal team members and incorporate feedback into planning, while also capable of working independently and owning execution.
-Strong desire for excellence and takes pride in the detail, thoroughness, accuracy, and overall quality of their work.
-Hustle-driven mindset. As a small firm, we win through persistence, perseverance and hard work.
-Friendly: We like nice people, no egos.