Executive Assistant
LocationNew York, New York
Base Salary Range0 - 0
Contract TypePermanent
Job ReferenceJOB-42544
TitleExecutive Assistant
COMPANY: Investment Bank
POSITION: Executive Assistant
LOCATION: Midtown, New York NY (4:1 WFH on Friday)
HOURS: 8:00AM - 4:00PM with flexibility for some possible OT as needed
COMPENSATION: $120K + Paid OT + Bonus + Benefits
DEGREE: Preferred, NOT required
We are seeking a highly organized, polished, and proactive Executive Assistant to support a senior executive at a global financial services firm. This individual will provide day-to-day administrative support by managing complex calendars and travel while anticipating needs, coordinating key relationships, and ensuring the day-to-day runs smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced environment where priorities can shift quickly.
Areas of Responsibility
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Provide support to a senior executive
- Extensive calendar management and meeting coordination both internally and externally
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Expense processing in accordance with policy
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International and domestic travel arrangements: coordination of flights, tickets, accommodations & ground transportation
- Screening calls, act as gatekeeper
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Meeting/event logistics coordination
- Providing absence coverage to other team members as required
- Ad-hoc projects assigned
Key Contribution Areas Critical to Success
- Highly organized and prioritization skills
- Team Player
- Ability to multi-task effectively
- Strong problem-solving skills
- Attention to detail
- Polished communication skills appropriate for a corporate environment
Skills, Experience, Qualifications and Knowledge Required
- 3-5 years of Administrative Experience within Financial Services, preferably in a banking environment
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BA Preferred
- Proficiency in Microsoft Office Suite