Executive Assistant
LocationNew York, NY
Base Salary Range100000 - 130000
Contract TypePermanent
Job ReferenceJOB-42084
TitleExecutive Assistant
COMPANY: Asset Manager/Family Office
POSITION: Executive Assistant
LOCATION: New York, NY or Greenwich, CT (Hybrid In office Monday – Thursday and WFH Friday)
HOURS: 8:00am - 6:00pm with connectivity outside of work hours
COMPENSATION: Up to $125K DOE* + Benefits + Discretionary Bonus
BACHELOR'S DEGREE: Required
Our client, an asset manager/family office, is seeking a highly organized, proactive, and resourceful Executive Assistant to support four Senior Executives. The ideal candidate will be a trusted partner ensuring seamless day-to-day execution of priorities while exercising discretion, professionalism, and excellent judgment in a fast-paced environment.
Responsibilities of the Executive Assistant to Senior Executives:
-Provide high-level administrative support to ~four senior leaders/portfolio managers
-Manage telephones: Triage incoming calls, handle directly where possible, and escalate as needed
-Oversee complex calendar management: use discretion to schedule and confirm meetings with internal and external parties; remind managers of upcoming meetings and assist in material preparation and distribution
-Coordinate domestic and international travel arrangements
-Build and maintain strong external relationships crucial to the success of the teams you support (e.g. brokers, company management teams, etc.)
-Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence
-Process travel and expense reports via Workday
-Manage or assist with various department projects as needed
-Provide back-up coverage for executive and administrative assistants on an as needed basis
-Handle occasional personal tasks
-Ad hoc projects as needed
Requirements of the Executive Assistant to Senior Executives:
-5+ years of experience as an Executive Assistant, ideally supporting senior executives in finance
-Bachelor’s Degree is required
-Advanced proficiency in Microsoft Office Suite (extensive experience in PowerPoint and Excel is a PLUS), collaboration tools (e.g., Teams)
-Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
-Excellent verbal and written communication skills; able to interact professionally with all levels of the organization
-High level of discretion and professionalism in handling confidential information
-Must show an owner’s mindset and a strong willingness to take on new tasks and responsibilities as needed
-Exhibit professionalism always
-Capable of managing multiple projects simultaneously and expeditiously
-Ability to be flexible and proactive
-Verification of identity, education, prior employment, and references may be required
*The salary range posted for this New York City-based position is a good-faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
POSITION: Executive Assistant
LOCATION: New York, NY or Greenwich, CT (Hybrid In office Monday – Thursday and WFH Friday)
HOURS: 8:00am - 6:00pm with connectivity outside of work hours
COMPENSATION: Up to $125K DOE* + Benefits + Discretionary Bonus
BACHELOR'S DEGREE: Required
Our client, an asset manager/family office, is seeking a highly organized, proactive, and resourceful Executive Assistant to support four Senior Executives. The ideal candidate will be a trusted partner ensuring seamless day-to-day execution of priorities while exercising discretion, professionalism, and excellent judgment in a fast-paced environment.
Responsibilities of the Executive Assistant to Senior Executives:
-Provide high-level administrative support to ~four senior leaders/portfolio managers
-Manage telephones: Triage incoming calls, handle directly where possible, and escalate as needed
-Oversee complex calendar management: use discretion to schedule and confirm meetings with internal and external parties; remind managers of upcoming meetings and assist in material preparation and distribution
-Coordinate domestic and international travel arrangements
-Build and maintain strong external relationships crucial to the success of the teams you support (e.g. brokers, company management teams, etc.)
-Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence
-Process travel and expense reports via Workday
-Manage or assist with various department projects as needed
-Provide back-up coverage for executive and administrative assistants on an as needed basis
-Handle occasional personal tasks
-Ad hoc projects as needed
Requirements of the Executive Assistant to Senior Executives:
-5+ years of experience as an Executive Assistant, ideally supporting senior executives in finance
-Bachelor’s Degree is required
-Advanced proficiency in Microsoft Office Suite (extensive experience in PowerPoint and Excel is a PLUS), collaboration tools (e.g., Teams)
-Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
-Excellent verbal and written communication skills; able to interact professionally with all levels of the organization
-High level of discretion and professionalism in handling confidential information
-Must show an owner’s mindset and a strong willingness to take on new tasks and responsibilities as needed
-Exhibit professionalism always
-Capable of managing multiple projects simultaneously and expeditiously
-Ability to be flexible and proactive
-Verification of identity, education, prior employment, and references may be required
*The salary range posted for this New York City-based position is a good-faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.