Team Assistant
LocationNew York, New York
Base Salary Range$100000-$120000-per Annum
Contract TypeFull-Time
Job Reference42290
TitleTeam Assistant
COMPANY: Investment Firm
POSITION: Team Assistant
LOCATION: New York, NY – 4x a week in office
HOURS: 8:30AM - 5:30PM with flexibility as needed
COMPENSATION: $100-120K DOE + Bonus Eligible + Benefits
BACHELOR’S DEGREE: Required
Our client is a quantitative investment firm with locations globally. They’re growing fast and looking for smart, adaptable team players who want to support core operations at a high-performance organization. This is an exceptional opportunity for an early-career administrative professional to help shape the environment, culture, and smooth operations in our firm while learning and growing with the company. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment, loves solving operational challenges, and wants to work with brilliant colleagues.
Responsibilities of the Team Assistant:
-Greeting visitors and candidates
-Organizing response to facilities issues
-Answering questions from employees
-Managing conference room usage
-Tidying meeting rooms between uses
-Ordering snacks and office supplies
-Stocking the pantry
-Organizing office events / socials
-Providing general orientation / how-to's to team members
-Some travel booking for people without corporate cards
-Acting as back-up on senior EA support
-Suggesting and helping implement improvements to processes
Requirements of the Team Assistant:
-Consistently demonstrate strong attention to detail, organizational skills, and follow-through
-Handle sensitive information and maintain a high level of confidentiality
-Maintain a high level of professionalism in all interactions and represents the organization in a positive manner
-Promptness, speed, and accuracy in executing assigned tasks
-Excellent judgment and discretion
-Excellent problem-solving
-Flexibility / ability to adjust to changing needs