Senior Executive Assistant

COMPANY: Hedge Fund
POSITION: Executive Assistant
LOCATION: New York, NY (hybrid 4:1 with flex to come in 5 days if needed)
HOURS: 8:00AM - 5:00PM with flexibility to answer emails outside work hours
COMPENSATION: $150-175K DOE + Discretionary Bonus + Benefits
BACHELOR’S DEGREE: Required

Our client, a hedge fund, is seeking a highly motivated Executive Assistant to support a Chief Strategy Officer and Chief Investment Initiatives Officer. The ideal candidate is professional, discreet, and adept at managing a diverse workload in a fast-paced environment. This position will work in close partnership with the New York-based EA/PA team, sharing responsibilities to ensure flawless support. Extreme confidentiality is required in all aspects of the role.

Responsibilities of the Executive Assistant:

• Extensive calendar management and scheduling, coordinating daily with multiple internal teams
• Complex international and domestic travel arrangements (flights, hotels, transportation, itineraries, dining)
• Expense reporting and reconciliation
• Preparation and logistics for Chief Strategy Officer and Chief Investment Initiatives Officer
• Management of birthday, anniversary, and milestone acknowledgments
• Daily coordination of meals/coffee for the executives when on site
• Phone coverage and message handling
• Meeting preparation, including printing materials and arranging conference-room technology
• Maintenance of business contact information
• Select PA tasks to help executives operate more efficiently

Requirements of the Executive Assistant:

• A bachelor's degree with 7+ years of EA experience
• Prior hedge-fund or financial-services background or a a similarly demanding environment ideal
• Proficiency in Microsoft Outlook and the Microsoft Office suite (Word, Excel, PowerPoint)
• Experience with Navan and Slack A PLUS
• Strong written and verbal communication; ability to tailor messaging to different audiences
• Demonstrated discretion and sound judgment with confidential information
• Exceptional organizational and time-management skills; able to prioritize multiple tasks
• Process-oriented mindset with meticulous attention to detail
• Collaborative team player with a polished, professional demeanor
• Must demonstrate a high sense of urgency and responsiveness, maintaining a proactive “always-on” mindset when business needs arise
• Flexible and resourceful; able to switch gears effortlessly