Receptionist

Our client, a thriving European based private equity firm, is looking to hire a receptionist. The receptionist will be responsible for maintaining a professional and welcoming atmosphere in the office. The ideal candidate is friendly, approachable, and has outstanding communication skills, as well as a strong attention to detail.

Job Details

COMPANY: Private Equity

POSITION: Receptionist

LOCATION: New York, NY

HOURS: 8:30am – 4:30pm (with general flexibility to come in a bit earlier or stay a bit later)

IN OFFICE: 5 days

COMPENSATION: $65-75k DOE + generous benefits

BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities of the Receptionist:

- Serve visitors by greeting, welcoming, and directing them appropriately

- Notify company personnel of visitor arrival

- Maintain security log system and telecommunications system

- Provide administrative support via phone or email. Answer, screen, and forward incoming calls

- Maintain the office and keep all the office equipment in check as well as order any necessary office supplies and pantry supplies

- Manage conference room calendars.

- Coordinate and organize breakfast and refreshment services for employees and guests

- Arrange couriers and sort/distribute post

- Process expense reports and perform administrative tasks

- Perform other clerical receptionist duties such as photocopy, transcribe, file, keep records of office expenses, sort, and distribute paperwork, and so on

- Manage front desk operations

- Assist with technical setup of meetings

- Assist with catering orders and meeting setups

- Perform ad hoc tasks and projects

Requirements of the Receptionist:

- Superior customer service skills

- Hospitality or concierge background a plus

- Team-oriented, collaborative, and positive attitude

- Responsible, reliable, punctual, and flexible

- Ability to thrive in a fast-paced, dynamic, and rigorous work environment

- Demonstrated ability to prioritize competing demands and meet deadlines while maintaining confidentiality

- Good knowledge of Microsoft Outlook and Word and Microsoft Office Suite

- Savvy with software applications and technologies

- Strong time management, communication, and organizational skills

- Attention to detail, proactive, analytical, and exceptional problem-solving skills required

- Swedish speaking a plus 

- Verifications of identity, education, prior employment, and references may be required