Receptionist
Locationnew york, NY
Base Salary Range$0-$0-per Annum
Contract TypeFull-Time
Job Reference41926
TitleReceptionist
Our client, a premier and well established private alternative investment management firm is seeking to hire a receptionist for their NYC office. This role works alongside an additional receptionist and works a staggered / overlapping shift.
Job Details:
COMPANY: Alternative Investment Management Firm
POSITION: Receptionist
LOCATION: New York, NY
HOURS: 8:30am-5:30pm (with general flexibility to come in a bit earlier or stay a bit later)
IN OFFICE 5 days with Fridays WFH every other week
COMPENSATION: $65/70k + Overtime (up to $75k-80k) + discretionary bonus + benefits + lunch daily when in office
BACHELOR'S DEGREE: Preferred
Responsibilities of the Receptionist:
-Answer the general main phone line and direct calls as appropriate
-Primary & back-up phone coverage for select senior management (approx. 2-4 lines)
-Front desk management; meet and greet clients, prospective employees, and vendors, and handle general hospitality requests, etc.
-Maintain workplace security by issuing new badges, running badge audits, and collecting/deactivating badges of departed employees
-Calendar management for 15+ conference rooms
-Create conference room reservations; assign rooms, update calendar and prepare requests
-Create conference dial-in reservations; assign numbers, update calendar and prepare requests
-Coordinate, communicate and dispatch tasks and requests to colleagues in Corporate Services
-Assist IT Service Desk with technical setup of all meetings in the conference room center
-Coordinate messenger/overnight delivery services (internal and external) with Facilities
-Liaise with Building Management regarding visitors, security, COIs, freight reservations, food deliveries and general requests
-Prepare and process American Express corporate cards and cash expense reports
-General administrative duties, including scanning, updating intranet directory, maintaining department contacts, ordering business cards/nameplates, preparing receipts and invoices for accounting, etc.
-Provide administrative support to the Workplace Experience Department
-Assist hospitality with the coordination of catering orders, meeting set-up and clean-up of conference rooms
-Perform ad hoc tasks and projects as needed
-Provide coverage for another Receptionist as needed
-Act as backup to Workplace Experience Lead on an as-needed basis
Requirements of the Receptionist:
-College experience preferred
-1-3 years minimum administrative / reception experience in a corporate role
-Superior customer service skills and a team-oriented, collaborative, and positive attitude
-A hospitality background a plus
-Self-motivated with a “can-do” attitude
-Responsible, reliable, punctual, and flexible
-Ability to thrive in a fast-paced, dynamic, and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines while maintaining confidentiality
-Good knowledge of Microsoft Outlook and Word and Microsoft Office Suite
-Savvy with software applications and technologies (e.g., EMS, Cisco Systems experience a plus)
-Strong time management, communication and organizational skills
-Attention to detail, proactive, analytical, and exceptional problem-solving skills required
-Verification of identity, education, prior employment, and references may be required
Job Details:
COMPANY: Alternative Investment Management Firm
POSITION: Receptionist
LOCATION: New York, NY
HOURS: 8:30am-5:30pm (with general flexibility to come in a bit earlier or stay a bit later)
IN OFFICE 5 days with Fridays WFH every other week
COMPENSATION: $65/70k + Overtime (up to $75k-80k) + discretionary bonus + benefits + lunch daily when in office
BACHELOR'S DEGREE: Preferred
Responsibilities of the Receptionist:
-Answer the general main phone line and direct calls as appropriate
-Primary & back-up phone coverage for select senior management (approx. 2-4 lines)
-Front desk management; meet and greet clients, prospective employees, and vendors, and handle general hospitality requests, etc.
-Maintain workplace security by issuing new badges, running badge audits, and collecting/deactivating badges of departed employees
-Calendar management for 15+ conference rooms
-Create conference room reservations; assign rooms, update calendar and prepare requests
-Create conference dial-in reservations; assign numbers, update calendar and prepare requests
-Coordinate, communicate and dispatch tasks and requests to colleagues in Corporate Services
-Assist IT Service Desk with technical setup of all meetings in the conference room center
-Coordinate messenger/overnight delivery services (internal and external) with Facilities
-Liaise with Building Management regarding visitors, security, COIs, freight reservations, food deliveries and general requests
-Prepare and process American Express corporate cards and cash expense reports
-General administrative duties, including scanning, updating intranet directory, maintaining department contacts, ordering business cards/nameplates, preparing receipts and invoices for accounting, etc.
-Provide administrative support to the Workplace Experience Department
-Assist hospitality with the coordination of catering orders, meeting set-up and clean-up of conference rooms
-Perform ad hoc tasks and projects as needed
-Provide coverage for another Receptionist as needed
-Act as backup to Workplace Experience Lead on an as-needed basis
Requirements of the Receptionist:
-College experience preferred
-1-3 years minimum administrative / reception experience in a corporate role
-Superior customer service skills and a team-oriented, collaborative, and positive attitude
-A hospitality background a plus
-Self-motivated with a “can-do” attitude
-Responsible, reliable, punctual, and flexible
-Ability to thrive in a fast-paced, dynamic, and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines while maintaining confidentiality
-Good knowledge of Microsoft Outlook and Word and Microsoft Office Suite
-Savvy with software applications and technologies (e.g., EMS, Cisco Systems experience a plus)
-Strong time management, communication and organizational skills
-Attention to detail, proactive, analytical, and exceptional problem-solving skills required
-Verification of identity, education, prior employment, and references may be required