Personal Assistant/Property Manager

Our client, based in Downtown Manhattan, is seeking a Personal Assistant/ Property Manager to manage daily personal and property-related tasks of a private residence and provide general support to the family. The role is primarily offsite, with in-person presence as needed for vendors, deliveries, and errands.  The ideal candidate is self-sufficient and responsive when in-person support is required. This role is hands-on and detail-oriented, requiring excellent organizational skills, strong vendor management, and the ability to coordinate personal, household, and property needs.

Job Details

Client: Private Household

Position: Personal Assistant/Property Manager

Schedule: Primarily Remote

Salary: $110k-$130k base DOE plus bonus eligible and great benefits!

Hours: 9am-5pm – with flexibility to work early morning and evenings as needed

Responsibilities:

Administrative Support

• Maintain household calendars and scheduling (meetings, doctor appts, etc.).
• Assist with insurance claims, medical scheduling, and prescription refills.
• Coordinate annual gratuities for household service providers.
• Provide basic financial support: tracking expenses, recurring charges, and vendor payments.

Property & Household Management

• Coordinate home maintenance and repairs, serving as the main point of contact for vendors and contractors.
• Manage seasonal household needs (window cleaning, extermination, rug cleaning, landscaping, holiday décor).
• Keep records of completed work, inspections, and warranties for reference.
• Ensure compliance with NYC property-related rules and inspections.
• Handle light renovations, furniture upkeep, and deliveries.
• Oversee trash, recycling, snow/leaf removal, and exterior maintenance.
• Manage household technology systems (Nest, Ring, AV, printers, Apple devices).
• Coordinate household needs with current House Manager, when necessary.

Travel Coordination

• Assist with flight, hotel, and car rental bookings as needed.
• Keep calendars up to date with travel details.
• Manage documentation (passports, Global Entry, TSA PreCheck).

Family & Lifestyle Support

• Assist with event planning, gift purchasing, and entertainment bookings.
• Help coordinate seasonal activities (holidays, camps, internships).
• Support errands such as ordering, scheduling, and deliveries. 
• Mailing and picking up packages (no doorman).

Pet Care

• Schedule veterinary visits, grooming, and pet-sitting.
• Track supplies (food, litter, bedding, treats).
• Coordinate pet-related travel and insurance needs.

Requirements:

• 5+ years of experience in household management, property coordination, or personal assistant roles.
• Strong organizational and vendor management skills.
• Comfortable with home technology systems and Apple products.
• Reliable, detail-oriented, and proactive problem solver.
• Able to juggle multiple projects with minimal supervision.
• Discreet and professional with excellent communication skills.
• Comfortable working around pets (dogs, cats and hamster).