Personal Assistant

Our client, a UHNWI based in Miami is seeking a Personal Assistant to manage daily personal and property-related tasks for 1 main residence and  additional support for 2 homes in the NYC area. In addition, must provide Personal Assistant support to the family. The role is primarily offsite, with in-person presence as needed for vendors, deliveries, and errands.  The ideal candidate is self-sufficient and responsive. This role is hands-on and detail-oriented, requiring excellent organizational skills, strong vendor management, and the ability to coordinate personal, household, and property needs.

Job Details

Client: Private Household

Position: Personal Assistant

Location: Miami, Florida (This role is based in Miami. Candidate can work at home in any of the surrounding areas but must be able to get to the Miami home once a week). Candidate will need to travel to the NYC area a few times a year to visit the NYC and the Hamptons home.

Salary: $125k-$150k base DOE plus bonus eligible and benefits!

Hours: 9am-5pm – with flexibility to work after/before hours as needed

 

Responsibilities:

Personal Support

• Manage complex calendars across family and personal commitments  
• Handle communications, bookings, reservations, and special requests (Golf tournaments, parties,etc,)
• Coordinate travel (private and commercial), including detailed itineraries
• Provide basic financial support: tracking expenses, recurring charges, and vendor payments.

Family & Children’s Schedule Management

• Coordinate and manage children’s daily and long-term schedules (schools, extracurriculars, medical appointments)
• Liaise with schools and other caregivers when needed
• Arrange transportation, childcare coverage, and family travel logistics
• Ensure alignment between family calendar and principal’s commitments

Property & Household Management

• Oversee operations across 3 different residences (1 in NYC, 1 in Hamptons and 1 in Miami)
• Coordinate household staff, property managers, and vendors at each location
• Liaise with estate manager regarding maintenance schedules, renovations, and service contracts
• Ensure each property is fully prepared ahead of arrivals

Family & Lifestyle Support

• Coordinate usage, maintenance, and staffing for boats and other luxury assets
• Track household and lifestyle expenses across properties
• Assist with event planning, gift purchasing, and entertainment bookings.
• Help coordinate seasonal activities (holidays, camps).
• Support errands such as ordering, scheduling, mail and deliveries. 
• Act as a tech-savvy point person for household and personal systems

 

Requirements:

• 3+ years experience supporting UHNWI, families, or private households
• Proven ability to manage children’s schedules and family logistics
• Experience overseeing multiple properties and/or luxury assets  
• Strong technical proficiency (smart home systems, Apple/Google ecosystems, apps, etc.)
• Exceptional organizational and multitasking skills
• High discretion and emotional intelligence
• Flexible schedule with availability outside standard hours