Office Coordinator

COMPANY: Hedge Fund

POSITION: Office Coordinator

LOCATION: Stamford, CT (onsite Monday-Friday)

HOURS: 8:00am-5:00pm with flexibility as needed

COMPENSATION: $100-120K DOE + Bonus + Benefits

DEGREE: Preferred but not required

 

Our client, a hedge fund based in Stamford, CT area, is seeking a highly organized and proactive Office Coordinator to support their beautiful office. This is a highly visible position, mainly responsible for front of house and office management duties, keeping the office organized, answering incoming general phone calls, and providing administrative support as needed. The ideal candidate will possess strong interpersonal skills and the ability to handle multiple tasks in a fast-paced environment.

 

Responsibilities:

-Greet guests at the front desk

-Manage calendars, schedule meetings and coordinate travel arrangements

-Coordinate scheduling, meeting room logistics, and visitor protocols

-Prepare and reset conference rooms after meetings

-Order general office supplies as needed; keep office supply rooms neat and organized

-Oversee maintenance and repairs for the office, including HVAC, plumbing, electrical systems, landscaping, and general building upkeep

-Assist with event preparation and support for onsite meetings

-Serve as a liaison between vendors, building management, and facilities teams

-Performs miscellaneous office administrative duties as requested

 

Requirements:

-Bachelor’s degree preferred

-5+ years experience in office management or facilities role

-Highly proficient in Microsoft Office Suite and familiarity with travel and expense management tools

-Ability to remain composed and resourceful in a high-pressure, fast-paced setting

-High attention to detail

-Excellent organization, time management and follow-through skills required

-Able to manage multiple tasks simultaneously

-Able to interact professionally with all levels of the organization