Office Administrative Assistant

Our client, a hedge fund is seeking an Office Administrative Assistant to support their San Franciso office. This individual is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness.

Job Details:

Title: Office Administrative Assistant

Company: Hedge Fund

Location: San Francisco – fully onsite

Hours: 7:30am-3:30pm

Salary:$80k-$85k base plus bonus eligible and benefits  

Responsibilities:

• Greet guests in the office and on the phone and making them feel welcome.
• Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
• Schedule meetings and assist with video conferencing needs in the office.
• Point person for the building maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Schedule vendors for maintenance and repairs.
• Maintain inventory of office supplies and order as needed.
• Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished.
• Partner with Equities EA to maintain and communicate office updates as necessary.
• Book travel and process expense reports for all of Equities investment teams.
• Travel- Guest passes
• Schedule meetings
• Book desk/office
• Plan and execute office events – happy hours, holiday parties, catered lunches, birthday celebrations etc.

Requirements:

• 1-3 years of related experience.
• BS/BA or equivalent required.