Executive Assistant to 3 Partners

COMPANY: Investment Firm
POSITION: Senior Executive Assistant
LOCATION: New York, NY (onsite Monday-Friday)
HOURS: 8:30AM - 5:30PM with some flexibility
COMPENSATION: $150 – 160K DOE + Discretionary Bonus + Great Benefits!
BACHELOR’S DEGREE: Preferred but not required

Our client, an investment firm, is looking for a Senior Executive Assistant to support three Partners. The ideal candidate will be confident, respectful, and passionate about being the right-hand of a group of executives that work very hard to make the firm as successful as possible! This is a highly visible role and a great opportunity to support a tight-knit team.

Responsibilities of the Executive Assistant:

• Provide comprehensive administrative support for three Partners but be open to assist others when needed (i.e., CFO or General Counsel)
• Relieve the executives from as many activities as possible; think and plan ahead
• Extensive scheduling and calendar management
• Prepare and distribute materials for the weekly Investment Committee meetings
• Arrange travel, both domestic and international, both commercial and private, requiring significant attention to detail and the ability to plan trips that include hour-to-hour logistics
• Coordinate entertainment activities; familiarity with NYC venues would be helpful to be able to make appropriate dinner recommendations/reservations
• Run personal errands / tasks; (i.e., pick up lunch or medications, make purchases, etc.)
• Process expenses in Concur; diligent about obtaining receipts and uploading them promptly
• Process medical claims and reimbursements

Requirements of the Executive Assistant:

• Proficiency in Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)
• Extremely organized and detail-oriented; one of the partners requires significant follow-up skills.
• Proactive and a self-starter
• Excellent interpersonal and communication skills, both oral and written; strong writing skills and correct English grammar
• Flexibility to answer emails outside of hours and on weekends if needed
• Resourceful, flexible, mature, zero drama

Benefits Summary:

• 4 weeks' vacation and 5 personal/sick days per year. During the fifth year of employment, vacation time increases to 5 weeks.
• Discretionary bonus paid in December.
• Company paid medical and dental benefits for the employee and spouse/children. No contribution from the employee.
• Catered breakfast and lunch provided on various days throughout the week.
• Company contributes 9% of the employee’s total comp to 401-K.