Executive Assistant

Our client, a real estate firm, is seeking an Executive Assistant to support the CEO and the office. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is resourceful, detail-oriented, and eager to contribute wherever needed.

ROLE: Executive Assistant

LOCATION: Downtown Manhattan – fully onsite

COMPENSATION: $90k-$110k base depending on experience

HOURS: 9:00am – 6:00pm

DEGREE: Required

Responsibilities

• Perform front desk receptionist duties (answer phones, greet guests, manage conference room usage, coordinate catering and refreshments for meetings)
• Manage calendars, schedule calls & meetings for the CEO
• Personal tasks for CEO, including: getting breakfast and lunch, sourcing family gifts for birthdays and holidays, and securing restaurant reservation
• Prepare travel arrangements as needed
• Spearhead office improvement projects, installations, repairs, and maintenance
• Function as the office representative to building management, vendors, and IT consultants
• Order office supplies and maintain inventory
• Assist with planning company events, as needed
• Maintain files and documents
• Prepare expense and travel reimbursement reports
• Assist with data entry
• Assist with special projects as needed

Requirements

• Bachelor’s degree required
• 3-5 years of administrative or executive support experience
• Microsoft Outlook, Excel, PowerPoint, and Word experience
• Outgoing and engaging personality
• Detail oriented 
• Patient and willing to go above with a positive attitude