Executive Assistant

Our client, a VC firm based in Menlo Park, CA is seeking an Executive Assistant to support the Founder and ensure the office runs smoothly. The ideal candidate will be proactive, highly organized and a team player. This individual must have a car.

Job Details

Company: VC Firm

Job: Executive Assistant

Hours: 8:30am-5:30pm with Light OT as needed

Location: Menlo Park, CA - 5 days in the office (Position will be working remotely until April)

Hourly: $110k-$150k base DOE plus bonus eligible and benefits

Degree: Required

Responsibilities

• Provide executive support to the Founder, including calendar management, scheduling calls, and coordinating meetings.
• Arrange and manage domestic and international travel logistics — flights, accommodations, ground transportation, and detailed itineraries.
• Oversee office operations by ordering and maintaining supplies, ensuring the kitchen is stocked, and coordinating lunch orders.
• Prepare, track, and reconcile expenses
• Oversee office operations by ordering and maintaining supplies, ensuring the kitchen is stocked, and coordinating lunch orders travel reimbursement reports accurately and promptly
• Perform various administrative duties and assist with special projects and ad hoc tasks as required.

Qualifications

• Bachelor’s degree required
• At least 5+ years of relevant experience preferably out of Finance
• Advanced Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook)
• Able to work independently and in small teams
• Attention to detail, with accurate work product produced in timely manner
• Outgoing and engaging personality