Executive Assistant

Our client, an established private equity firm, is seeing an EA to join their team. This role supports on average a combination of 10-12 junior to senior-level employees. The Executive Assistant’s primary responsibility will be managing a wide variety of administrative logistics and tasks requiring extensive interaction and collaboration with internal and external parties. In addition, from time to time the Executive Assistant will complete special projects. The Executive Assistant will handle high-level, confidential matters, with discretion and strong interpersonal skills.

COMPANY: Private Equity

POSITION: Executive Assistant

LOCATION: New York, NY

HOURS: 8:30am - 5:30pm

OFFICE REQUIREMENTS: 5 days in office

COMPENSATION: $100-120k base

Bachelors Degree: Preferred 

Responsibilities of the Executive Assistant:

-Handle all calls and emails with professionalism and good judgment

-Arrange/schedule individual and group meetings (internal and external); book meeting rooms and video/ call-in links; prepare and distribute meeting materials, greet visitors, etc.

-Maintain each executive’s calendar and manage complex, multi city, multi team, business travel and including expense reimbursements

-Maintain files including correspondence, documents, and files

-Handle regular mail as needed; sort, prioritize and respond to immediate requests

-Collaborate with the other Executive Assistants and office admin team and colleagues across the firm

-Manage compliance program reporting requirements for each executive, as needed

-Contribute and pitch in as needed when other Executive Assistants are out of the office and / or need help

-Ad hoc special projects

Requirements of the Executive Assistant:

-Bachelor’s Degree preferred

-Minimum of five to seven (5-7) years working as an administrative professional supporting executives in a fast-paced environment

-Professionalism, maturity, and sound judgement

-Ability to multi-task, prioritize, meet deadlines, and maintain composure under pressure

-Excellent communication skills and etiquette

-Strong attention to detail and accuracy

-Ability to handle sensitive matters and challenging situations with trust, discretion, tact, and the utmost confidentiality

-Focused customer service orientation: highly responsive, strong interpersonal and communication skills

-Consummate professional and diplomat, knows when to ask for help or advice, is perceptive and practical

-Must be able to perform successfully in a fast-paced environment and adapt well to changing priorities

-Team player and collaborator who proactively seeks opportunities to help others, goes above and beyond to get the job done

-A self-motivated professional with a "can-do" attitude

-Open to feedback and adjusts to different working styles

-Demonstrated proficiency in MS office suite

-Verification of identity, education, prior employment, and references may be required