Executive Assistant

Our client, a boutique Financial Services firm, is seeking a highly skilled and proactive Executive Assistant to support the Partner. This role requires a detail-oriented professional who thrives in a fast-paced environment.  The ideal candidate will demonstrate exceptional organizational abilities, sound judgement and a high degree of professionalism and discretion.  

Job Details

COMPANY: Financial Services Firm

POSITION: Executive Assistant to Partner

LOCATION: Midtown – 4 days in the office (WFH FRIDAY)

HOURS: 8:30am-5:30pm with occasional OT as needed and a 24/7 mentality

SALARY: $140k-$150k base plus bonus eligible, benefits and free lunch!

BACHELOR’S DEGREE: Preferred

Responsibilities

• Calendar management, including scheduling and prioritizing meetings and appointments.
• Email management, including organizing and prioritizing correspondence and flagging critical matters.
• Plan and coordinate comprehensive domestic and international travel arrangements
• Prepare and process expense reports accurately and in a timely manner
• Meeting & event management, including overseeing logistics of upcoming events, meetings & speaking engagements.
• Contact management, including organizing, maintaining & updating contacts, ensuring accessibility & accuracy.

Requirements

• 7-10 years in an EA role
• Education: Bachelor’s degree preferred
• Anticipates needs and resolves issues before they arise
• Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail
• Comfortable in a fast-paced work environment, comfortable working outside of business hours as needed
• Confidentiality: High level of discretion
• Excellent verbal & written communication skills
• Warm, personable, ability to build strong relationships with both internal and external stakeholders