Executive Assistant

Our client is seeking a highly organized, proactive Executive Assistant to support their Investor Relations and Fundraising team, which includes a Partner, Managing Director (Head of IR), Vice President, Associate, and Analyst. This is a key administrative role focused on managing calendars, coordinating meetings with current and prospective investors, booking global travel, and handling heavy expenses. It’s a fast-paced team with significant travel and scheduling demands, and we need someone who’s comfortable taking initiative and navigating across senior stakeholders with confidence.

Job Details

COMPANY: Private Equity Firm

POSITION: Executive Assistant to Investor Relations and Fundraising Team

LOCATION: New York, NY

HOURS: 9:00am to 5:00pm – in the office Monday-Thursday and WFH on Friday and the month of August.

SALARY: $115k-$130k base DOE plus bonus eligible and benefits

BACHELOR'S DEGREE REQUIRED: Highly Preferred

Responsibilities

• Heavy calendar and adept meeting management for a busy, travel-heavy team
• Proactive scheduling of investor, prospect, and other fundraising meetings across multiple time zones and geographies
• Coordinating large meetings and calls, often with multiple external parties
• Booking domestic and international travel, including flights, hotels, cars, and itineraries
• Preparing and processing expense reports accurately and in a timely manner via Concur
• Providing occasional on-site support at fundraising events or investor meetings
• Handling other administrative tasks and special projects as needed

Qualifications

• 5+ years of experience in an executive assistant role, ideally supporting a team
• Experience supporting executives in finance, professional services, or investor relations preferred
• Strong attention to detail and follow-through
• Proactive and comfortable managing up, chasing down scheduling, and solving problems independently