Executive Assistant

Our client is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to senior leaders within our North American Investment Team, including the Head of Investments, a Managing Director, and a Director. This role requires a poised, detail-oriented professional who thrives in a fast-paced, high-performance environment. The ideal candidate will demonstrate sound judgment, exceptional organizational abilities, and a high degree of professionalism and discretion. 

Job Details

Client: Private Equity Firm

Location: Greenwich, CT - fully onsite 

Position: Executive Assistant

Salary: $125k -$140k base DOE plus annually discretionary bonus and benefits 

Hours: 8:30am-5:00pm 

Responsibilities:

• Manage complex calendars, including scheduling internal and external meetings across multiple time zones.
• Coordinate schedules for one Managing Director and three Directors; provide secondary support to two Vice Presidents.
• Proactively identify and resolve scheduling conflicts with minimal direction.
• Plan and coordinate comprehensive domestic and international travel arrangements.
• Prepare and process expense reports accurately and in a timely manner using Concur.
•Serve as a point of contact for both internal and external stakeholders.
• Build and maintain strong professional relationships across all levels of the organization.
• Screen and manage high-volume communications, including incoming calls and meeting requests.
• Handle sensitive information with the utmost confidentiality and discretion.
• Exercise sound judgment in a trading floor environment and maintain a polished, executive presence.
• Assist with the creation, formatting, and editing of documents and presentations.
• Maintain organized electronic and paper filing systems.
• Support ad hoc projects and administrative needs as required.

Requirements:

Associate or bachelor’s degree preferred.
• 5–7+ years of experience supporting senior or C-level executives, ideally within financial services or a similarly fast-paced
industry.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Concur expense management.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to remain composed and effective under pressure, managing multiple priorities with ease.
• Strong written and verbal communication skills.
• Self-motivated, proactive, and resourceful team player.