Administrative Coordinator

Responsibilities

• Greet guests at the front desk and uphold the physical presentation of all reception and client-facing areas to reflect our brand and standards.
• Manage calendars, schedule meetings and coordinate travel arrangements.
• Coordinate scheduling, meeting room logistics, and visitor protocols.
• Prepare and reset conference rooms after meetings
• Manage incoming calls, correspondence, and deliveries with accuracy and confidentiality.
• Maintain inventory and ordering of reception, kitchen and hospitality supplies.
• Assist with event preparation and support for on-site meetings, investor visits, and special engagements.
• Serve as a liaison between vendors, building management, and facilities teams.
• Handle sensitive information with discretion and ensure compliance with security. 
• Fill in for administrative colleagues during their absence to ensure continuity of operations.

Requirements:

• Bachelor’s degree preferred.
• 0-2 years of front-of-house or administrative experience
• Exceptional interpersonal and communication skills
• Strong sense of discretion and ability to handle confidential information with integrity.
• Highly proficient in Microsoft Office Suite and familiarity with travel and expense management tools
• Impeccable attention to detail and strong organizational skills.
• Ability to remain composed and resourceful in a high-pressure, fast-paced setting.