Administrative Assistant/Office Manager

Our client, a global Private Equity fund with multiple global offices, is looking for a capable and motivated Administrative Assistant/Office Manager (AA/OM) to join their NYC team. The AA/OM will support the firm Founder and 2-3 additional senior members of the company with administrative support and handle the overall office needs.  The ideal candidate will be a problem solver, flexible, and a resourceful individual with excellent judgment and a low ego.  This firm and the opportunity offer a healthy working environment with a heavy team atmosphere regardless of title with a great work life balance.

COMPANY: Private Equity

POSITION: Administrative Assistant/Office Manager

LOCATION: New York, NY (Midtown)

HOURS: 8:30 AM – 5/5:30 PM (very little / to no afterhours unless urgent!)

OFFICE REQUIREMENTS: In office 5 days (Monday – Friday) 

COMPENSATION: $110-130k base + excellent benefits + discretionary bonus

BACHELOR'S DEGREE REQUIRED: Preferred

Responsibilities of the Administrative Assistant/Office Manager:

-Arrange meetings while paying close attention to time zones 

-Arrange travel (private & commercial aviation) and prepare itineraries for the founder and members of the senior team

-Compile and submit expense reports

-Arrange for catering for meetings, events etc

-Assist with ad hoc projects 

-Traditional office management functions (e.g., pantry items, visitor access, greet guests etc.)

-Liaise with various third-party service providers 

-Plan team events, holiday gatherings, etc.

-Comfortable checking a phone off hours for emergency needs only (i.e. moving travel plans etc)

Requirements of the Administrative Assistant/Office Manager:

-At least one (1) + years of experience as an administrative professional or in a similar type of role

-Interest and experience in working in a global finance firm

-Experience overseeing projects and an ability to take ownership of them

-Strong organizational, multi-tasking, and prioritizing skills

-Problem solver type with a great attitude (low ego / adult type preferred!)

-A self-starter and proactive by nature

-French speaker a plus (not required)

-Strong communication skills (written and oral)

-Ability to prioritize multiple tasks to successfully meet deadlines

- Verifications of identity, education, prior employment, and references may be required