Administrative Assistant
LocationGreenwich, CT
Base Salary Range$65000-$85000-per Year
Contract TypeFull-Time
Job Reference42038
TitleAdministrative Assistant
Our client, a finance firm located in Greenwich, CT is seeking a highly organized and proactive Administrative Assistant to support the office. The ideal candidate will possess strong interpersonal skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
JOB DETAILS
Company: Finance Firm
Position: Administrative Assistant
Location: Greenwich, CT - fully onsite
Hours: 8:00am-5:30pm
Degree Required
Salary:$65k-$85k base DOE, plus bonus eligible and great benefits!
Responsibilities
• Coordinate with internal teams for seamless scheduling, meeting room logistics, and visitor protocols.
• Uphold the physical presentation of all reception and client-facing areas to reflect our brand and standards.
• Manage incoming calls, correspondence, and deliveries with accuracy and confidentiality.
• Maintain inventory and ordering of reception, kitchen and hospitality supplies (e.g., catering, beverages, snacks).
• Assist with event preparation and support for on-site meetings, investor visits, and special engagements.
• Ensure compliance with security and confidentiality protocols, including visitor tracking systems.
• Serve as a liaison between vendors, building management, and facilities teams for reception-related matters.
• Handle sensitive information with discretion and maintain the confidentiality of firm matters.
• Organize and coordinate logistics for meetings, conferences, and firm events, including catering and technology setup.
• Fill in for administrative colleagues during their absence to ensure continuity of operations.
Requirements:
• 0-2 years of front-of-house or administrative experience
• Exceptional interpersonal and communication skills
• Strong sense of discretion and ability to handle confidential information with integrity.
• Highly proficient in Microsoft Office Suite and familiarity with visitor management systems.
• Impeccable attention to detail and strong organizational skills.
• Ability to remain composed and resourceful in a high-pressure, fast-paced setting.
JOB DETAILS
Company: Finance Firm
Position: Administrative Assistant
Location: Greenwich, CT - fully onsite
Hours: 8:00am-5:30pm
Degree Required
Salary:$65k-$85k base DOE, plus bonus eligible and great benefits!
Responsibilities
• Coordinate with internal teams for seamless scheduling, meeting room logistics, and visitor protocols.
• Uphold the physical presentation of all reception and client-facing areas to reflect our brand and standards.
• Manage incoming calls, correspondence, and deliveries with accuracy and confidentiality.
• Maintain inventory and ordering of reception, kitchen and hospitality supplies (e.g., catering, beverages, snacks).
• Assist with event preparation and support for on-site meetings, investor visits, and special engagements.
• Ensure compliance with security and confidentiality protocols, including visitor tracking systems.
• Serve as a liaison between vendors, building management, and facilities teams for reception-related matters.
• Handle sensitive information with discretion and maintain the confidentiality of firm matters.
• Organize and coordinate logistics for meetings, conferences, and firm events, including catering and technology setup.
• Fill in for administrative colleagues during their absence to ensure continuity of operations.
Requirements:
• 0-2 years of front-of-house or administrative experience
• Exceptional interpersonal and communication skills
• Strong sense of discretion and ability to handle confidential information with integrity.
• Highly proficient in Microsoft Office Suite and familiarity with visitor management systems.
• Impeccable attention to detail and strong organizational skills.
• Ability to remain composed and resourceful in a high-pressure, fast-paced setting.