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Executive/Personal Assistant

LocationNew York, NY
Base Salary Range$-$-
Contract TypeFull-Time
Job Reference41755
TitleExecutive/Personal Assistant

Our client, a prominent private equity firm in Greenwich, CT is seeking a diligent, proactive, and organized Executive / Personal Assistant to support one of their Founding Partners. Ideal candidates should be comfortable working in a small office environment and be ready to adopt an all-hands-on-deck attitude when necessary. This role presents a fantastic opportunity to assist a bright, successful, and considerate founder in a relaxed, yet highly professional and engaging environment.

 

COMPANY: Private Equity 

POSITION: Executive / Personal Assistant 

LOCATION: Greenwich, CT 

HOURS: 9 am-5 pm (This is a hybrid role that offers the flexibility to work remotely for 1-2 days a week)

COMPENSATION: 120-150k Base (DOE) 

BACHELOR'S DEGREE REQUIRED?: Yes 


Responsibilities of the Executive Assistant 

-Provide administrative support for one of the founding partners 

-Act as a true gatekeeper with strong prioritization abilities

-Handle matters on their behalf as well as alert them to urgent matters that require immediate attention

-Maintain the company calendar, schedule meetings, board meetings, and handle notes as needed

-Effectively schedule their time, prioritize their responsibilities, and prepare materials as needed for meetings, etc

-Be proactive and show initiative in finding ways to help the founder operate more efficiently

-Coordinate travel logistics (private aviation)

-Comfortable handling the calendar for personal & professional commitments 

-Including the scheduling and coordination of the appointments as needed

-Able to comfortably juggle the ever-changing needs/days of the founders with ease and diplomacy

-Ability to handle medical forms and reconcile them and handle year-end charitable gifting and quarterly tax payments

-Assist with light personal bill pay, taxes and gathering the supporting detail needed, licensing & new account requests 


Requirements of the Executive Assistant  

-Minimum 4-8 years' EA experience

-Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel)

-Must possess a high degree of intelligence

-Polished and professional demeanor with good interpersonal skills

-Hands-on problem solver with a low ego and a team player mentality

-Consistently maintain discretion and confidentiality on all fronts 

-Verification of identity, education, prior employment, and references may be required

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