Background Image

Executive Assistant/Office Manager

LocationNew York, NY
Base Salary Range$-$-
Contract TypeFull-Time
Job Reference41736
TitleExecutive Assistant/Office Manager

Our client, an investment firm, is seeking an enthusiastic Executive Assistant/Office Manager to join their tight-knit team. The ideal candidate will be highly organized, detail-oriented, and proactive.


Job Details:

COMPANY: Investment Firm

POSITION: Executive Assistant / Office Manager

LOCATION: New York, NY (Union Square)

HOURS: 9am – 5pm (*5 days in office*)

*Team lunch daily, benefits, unlimited vacation (within reason!), excellent culture

COMPENSATION: $90-130k base

BACHELOR'S DEGREE: Preferred


Responsibilities of the Executive Assistant/Office Manager:

-Provide full-cycle support to the 2 main partners including relieving them of all administrative detail, projects, and workflows

-Coordinate travel arrangements and triage issues

-Schedule internal and external meetings across multiple time zones 

-Anticipate and resolve conflicts

-Manage business contacts

-Take and distribute meeting minutes 

-Manage logistics and company events, offsites, and more

-Maintain day-to-day needs of office including ordering kitchen supplies, managing subscriptions

-Be the main point of contact for any building maintenance issues

-Proactively aggregate resources prior to meetings

-File and organize documents

-Greet guests at reception and ensure onsite meetings flow smoothly

-Ability to own special initiatives from conception to conclusion

-A few miscellaneous duties such as ordering daily team lunches, post office runs etc.


Requirements of the Executive Assistant/Office Manager:

-Minimum 1-3 years previous office experience

-Prior experience providing support to other C-level executives a plus

-Proficiency in Microsoft Office Suite: Excel, Word, and PowerPoint, Slack and CRM systems 

-Strong interpersonal skills, professional demeanor 

-Passion for consumer brands a plus

-Highly organized, efficient, and demonstrate good attention to detail

-Problem solver and enjoy finding the most efficient and creative solutions

-Adaptable to changing priorities and schedules and predict upcoming needs 

-Perform duties with the utmost confidentiality and discretion

-Proactive and solutions oriented

-Verification of identity, education, prior employment, and references may be required

Apply for this job

Apply for this job
Share this job
Related jobs